Executive Assistant

Executive AssistantCimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You'll be the air-traffic controller for the executive's day—managing schedules and communications, anticipating needs, and keeping critical projects on track. This position demands a strategic thinker who thrives in a dynamic environment, juggles competing priorities with ease, and communicates clearly at every level. If you're resourceful, trustworthy, and pride yourself on staying five steps ahead, we'd love to meet you.Key ResponsibilitiesOwn the executive's calendar and email with precision and discretionAnticipate conflicts, re-prioritize swiftly, and keep stakeholders informedServe as the primary point of contact (phone, email, messaging); interface with clients and partnersDraft company-wide updates, executive messages, and concise status summariesSchedule internal/external meetings, prepare agendas, capture action items, and follow through on next stepsOrganize team events and corporate celebrations, handling every detailArrange domestic and international travel end-to-end (air, hotel, visas, ground transport)Produce clear itineraries and provide on-trip support; track loyalty programsMonitor key initiatives; follow up on deliverables to ensure objectives are met on timePrepare reports and analyses for the executive based on research or historical dataMonitor shared inboxes; route or resolve tickets promptlyFollow up on overdue A/R and enter bills in A/P (NetSuite)Maintain vendor relationships, inventory, and office supplies; run occasional errandsScan, archive, and safeguard contracts and historical documentsRepresent the executive in their absence by attending meetings and taking notesAssist other employees at the executive's direction and coordinate morale initiativesNotify the executive's spouse of key events and milestones when appropriateMaintain professional knowledge by attending workshops and reviewing publicationsRequirements3+ years supporting a senior or C-level executive (tech or high-growth environment a plus)High school diploma required; associate/bachelor's degree or PA certification preferredExpert-level Google Workspace; strong Word, Excel, PowerPoint skills; NetSuite familiarity a plusTech-savvy, quick to master new tools, and comfortable with office-management proceduresImpeccable organization, critical thinking, and written/verbal communicationProven ability to operate independently, adapt to shifting priorities, and solve problems fastAbsolute discretion in handling confidential informationReliable transportation for local errands (mileage reimbursed)Bonus: you understand the life-saving power of a good açaí bowlBenefitsMedical, dental, and vision insurancePaid time off & holidaysMileage and travel reimbursement per federal guidelinesSmall, collaborative team where your impact is visible every day