Executive Assistant to COO at Fast-growing Agtech Startup

Executive Assistant

Fast-growing agtech startup is looking for an Executive Assistant to support their President & COO. The ~200 person team is growing fast and this is an exciting opportunity to truly partner with an executive. You'll gain end-to-end exposure to how the business runs, from product and marketing to business development and events. In this role, you'll manage calendar and scheduling for an externally facing executive, coordinate travel, host on-site partner visits, own logistics for commercial events, and help keep projects moving through trackers, timelines, and follow-ups. You'll also provide some personal support and backup office coverage. Someone who is high agency, highly organized, and detail-oriented, with a thick skin, high EQ, and a no-task-too-small mentality. Previous experience in a fast-paced startup environment is strongly preferred. This is a fully in-office role based in South San Francisco, with occasional travel to the company's lab and field sites. Up to 150K DOE + significant equity, 100% covered employee benefits, 401K, uncapped PTO, and lunch 3x/week.

Responsibilities:

• Own calendar management and scheduling for the COO, balancing internal meetings with a heavy external calendar of partners and stakeholders.
• Coordinate domestic travel today and increasingly international travel as the company expands globally.
• Serve as a professional point of contact for external partners, setting up and coordinating partner visits.
• Plan and run on-site commercial partner visits, including creating agendas, preparing attendees, and arranging catering and hospitality.
• Own the logistics for commercial events, working closely with the Chief of Staff.
• Support program management by updating project trackers and timelines, tracking action items, taking meeting notes, and following up with stakeholders to keep initiatives on track.
• Provide some personal support to the COO as needed.
• Provide backup scheduling for the CEO and backup office management when the Office & Operations Manager is out.
• Take on ad hoc projects across the team with a willingness to step in wherever needed.

Qualifications:

• Previous experience as an Executive Assistant supporting a senior executive, ideally at a high-growth startup.
• Exceptional organizational skills and attention to detail, with the ability to hit the ground running and work independently.
• Strong calendaring and scheduling skills, with confidence managing a heavily external calendar.
• Excellent written and verbal communication skills, with a polished and professional presence when working with external partners.
• High EQ with a thick skin, comfortable with direct communication and able to adapt to a wide range of stakeholders and personalities.
• Low ego and a no-task-too-small mentality, with the flexibility to dive into whatever is needed.
• Strong project management instincts, with experience managing trackers, timelines, and follow-ups.
• Experience coordinating events or on-site visits is a plus.
• Excited to commit to a role for the long term and grow alongside a fast-scaling team.