Executive Assistant / Office Manager

Job Description

Job Description

Executive Assistant / Office Manager | San Francisco, CA | $100,000 - $120,000

A growing venture capital firm is seeking a sharp, proactive, and personable Executive Assistant / Office Manager to support its investment team and oversee day-to-day office operations in San Francisco. This is an excellent opportunity for someone who thrives in a fast-paced, high-performing environment and enjoys balancing executive-level administrative support with hands-on office management. The ideal candidate is exceptionally organized, tech-savvy, hospitality-minded, and able to anticipate needs while creating a welcoming, polished, and professional office environment. This is a fully onsite position, Monday–Friday, in San Francisco.

What You’ll Do

• Provide executive administrative support to investment team members across the San Francisco and New York offices.

• Manage complex calendars, coordinate meetings, arrange domestic and international travel, and process expense reports.

• Coordinate meeting logistics, including scheduling, preparation, materials, and follow-up, ensuring seamless day-to-day operations.

• Support cross-functional teams with the coordination of large meetings, company events, client functions, and other special projects.

• Provide light administrative and logistical support for visiting portfolio company teams, including onsite board meetings and team gatherings.

• Proactively anticipate executive and team needs, manage competing priorities, and ensure administrative workflows run efficiently.

• Oversee the day-to-day operations of the San Francisco office, ensuring the space remains organized, well-stocked, and fully prepared for employees and visitors.

• Open the office each morning and ensure the workplace is ready for the day.

• Greet guests and visitors, creating a warm, polished, and hospitality-focused first impression.

• Manage office supplies, food and beverage orders, catering, and other workplace needs.

• Coordinate office meetings and meal arrangements, ensuring all details are handled accurately and efficiently.

• Maintain a clean, organized, and professional office environment while proactively addressing operational needs.

• Build positive relationships with colleagues, visitors, and external partners while contributing to a welcoming and collaborative workplace culture.

• Identify opportunities to improve office processes, streamline workflows, and enhance the overall employee and visitor experience.

What We’re Looking For

• Bachelor’s degree required.

• 2–4 years of experience in a direct Administrative Assistant or Executive Assistant role.

• Previous experience in finance, technology, investment management, professional services, or another high-end, service-oriented environment preferred.

• Demonstrated experience managing calendars, travel arrangements, expenses, meeting coordination, and other core executive administrative responsibilities.

• Exceptional organizational skills and meticulous attention to detail, with the ability to manage a high volume of work accurately and efficiently.

• Proactive, resourceful, and solutions-oriented, with the ability to anticipate needs, take initiative, and follow through independently.

• Excellent written and verbal communication skills, with a polished, professional, and personable demeanor.

• Strong hospitality mindset and genuine enthusiasm for creating a welcoming and well-run office environment.

• Tech-savvy and comfortable learning and utilizing modern workplace tools, including Notion and AI-powered applications.

• Ability to prioritize competing demands, adapt to changing needs, and remain composed in a fast-paced environment.

• Strong work ethic, sound judgment, reliability, and punctuality.

• Warm, approachable, and respectful, with the ability to build positive relationships across teams and with external visitors.

• Comfortable balancing traditional executive support responsibilities with hands-on office management and ad hoc projects.

• Discreet and professional when handling confidential information.

Schedule & Location

Monday–Friday, fully onsite in San Francisco.

Compensation & Benefits

• $100,000 - $120,000 base salary + bonus.

• 100% employer-paid medical coverage for employees and their families.

• Comprehensive benefits package.

• 100% 401(k) match up to 4%, fully vested on day one.

• Lunch provided five days per week.

 

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