Executive Assistant & Workplace Manager (SF)

Executive Assistant & Workplace Manager

We are looking for a seasoned Executive Assistant & Workplace Manager to become the backbone of our San Francisco office. This is a dual-scope role: the majority of your time goes to high-trust executive support owning calendars, travel, and communications for our C-suite while you also take full ownership of our physical office, from vendors and supplies to events and day-to-day facilities.

This is a brand-new role, which means you will be building the systems and standards from scratch rather than inheriting someone else's playbook. You will work onsite five (5) days a week and be the person our leadership team and SF employees rely on to keep everything running smoothly.

The right person for this role combines the discretion and judgment of a seasoned EA with the operational ownership of someone who thrives running a function independently. If you want a role with genuine variety, high visibility, and the satisfaction of building something lasting this is it.

Key Responsibilities

• Manage complex, shifting calendars for senior executives, proactively resolving conflicts and prioritizing time against business needs
• Own end-to-end travel planning and expense reporting for the executive team
• Serve as the primary point of contact and gatekeeper for executive leadership, screening requests and coordinating cross-functional communications
• Manage the SF office day to day: vendor relationships (cleaning, IT/facilities, catering), supply inventory, and maintenance issues
• Plan and execute internal events, offsites, and team gatherings hosted out of the SF office
• Own office budget tracking and vendor invoicing in partnership with Finance
• Prepare materials, agendas, and follow-ups for executive meetings
• Act as the go-to person for all in-office matters, ensuring a professional and functional workplace experience for onsite employees

Required Skills and Experience

Must-Have

• 8+ years of experience as an Executive Assistant supporting C-level or senior leadership
• Experience owning an office space or facilities function, including vendor management
• Demonstrated ability to manage complex calendars and travel across competing priorities
• High discretion and judgment handling confidential executive information
• Excellent written and verbal communication
• Based in San Francisco; able to be onsite 5 days per week

Nice-to-Have

• Experience in a startup or scale-up environment
• Vendor negotiation experience
• Event or offsite planning experience
• Familiarity with expense and travel tools such as Ramp, Expensify, or Navan

Work Setup

This is a fully onsite role based in our San Francisco office, five days per week. Candidates must be located in or able to commute to San Francisco. Remote and hybrid candidates will not be considered.

Why Join RZR?

• Direct, daily partnership with both the CEO and COO this is a high-trust, high-visibility role from day one. You will be an extension of the executive office, not a supporting function at a distance.
• Build from the ground up there is no existing playbook to inherit. You will design the systems, set the standards, and define what great executive and workplace support looks like at RZR's SF headquarters.
• Broad, varied scope no two days look the same. You will move between executive calendar management, vendor negotiations, event logistics, and office operations a genuinely wide-ranging mandate.
• Be the face of RZR in San Francisco for the onsite team and every visitor who walks through the door, you are the person who sets the tone for what RZR feels like as a place to work.
• Fast-growing company at an inflection point RZR is profitable, scaling aggressively, and investing in its headquarters. The work you do here will matter and will be seen.

RZR Behaviors

RZR operates by eight core behaviors: Extreme Ownership Move Fast Drive for Excellence Proactive Communication Courage Curiosity Deliver Results Manage Ambiguity

Compensation & Benefits

Our compensation philosophy is simple: pay great people extremely well. Total compensation at RZR is based on your location and your job-related skills, knowledge, and experience. This role also includes an annual performance-based bonus, along with a comprehensive set of benefits built to support you and your family.

San Francisco Base Pay Range $100,000 - 160,000 OTE USDRanges may vary based on the final work location, in line with local market pay.

A snapshot of our U.S. benefits:

• Medical, dental, and vision coverage, with HDHP and PPO plan options
• HSA and FSA options, plus dependent care and commuter benefits
• Life insurance and short- and long-term disability coverage
• 401(k) with a 100% company match on the first 3% of eligible compensation
• Flexible paid time off, so you can rest, recharge, and come back refreshed
• Meal reimbursements for employees in our San Francisco, New York, and Las Vegas offices
• Wellness perks including Headspace, Wellhub, Peloton, and PerkSpot discounts
• Dedicated benefits advocates to help you navigate your coverage

RZR is an equal opportunity employer

RZR is a place where everyone can grow. However you identify, and whatever background you bring with you, we invite you to apply if this role excites you.

RZR provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.