Accounts Payable Associate

Job Description

Job Description

Offering an opportunity to be part of a high-performance team, enjoy exceptional benefits, and a supportive work-life balance, the Gordon Flesch Company is an employer of choice throughout WI, IL, IN, IA and OH. The Gordon Flesch Company strives to recognize and appreciate our associate’s commitment, creativity, and the results they deliver every day for our customers and the community. Salary for this position is based on level of experience.

In this role you will:

• Manage full-cycle accounts payable, including invoice entry, 3-way matching, approvals and timely payment processing via check, ACH and credit card.
• Assign appropriate general ledger codes to vendor invoices and credit card transactions based on nature of expense and department.
• Match purchase order and packing slip to vendor invoices and research and resolve any variances.
• Produce and verify weekly vendor payments, via multiple payment methods.
• Obtain appropriate approvals on invoices.
• Process employee reimbursements in accordance with company policy to ensure accurate GL classification, policy compliance and timely processing.
• Collaborates cross functionally with internal departments, such as HR, Purchasing and Accounting, to ensure smooth execution of tasks and resolve any discrepancies.
• Administer the company’s credit card program by collecting receipts, verifying transaction details and ensuring accurate GL coding.
• Act as a point of contact for internal departments and vendors regarding invoice discrepancies and payment status, maintaining strong vendor relationships.
• Maintain and update vendor records, W-9 forms, and ensure proper 1099 tracking.
• Maintain documentation of checks and payments, including digital storage of documentation.
• Support implementation of process improvements, automation tools and new technologies to streamline AP operations.

You should have:

• High School Diploma or equivalent
• 1+ years office experience
• Strong attention to detail
• Excellent organizational skills
• Ability to handle multiple tasks both effectively and efficiently
• Problem solving skills
• Excellent data entry skills
• Proficient with Microsoft Office applications, including Word, Excel, and Outlook

Preferred Qualifications:

• Associates degree or equivalent level of experience
• 1+ years Accounting, experience

The Gordon Flesch Company offers Medical, Dental, Personal Time, Vacation Time, 401(k) and 401(k) match, a Wellness Program and many benefits! For full details of our Benefits Program please go to:

Gordon Flesch Company is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.