Executive Assistant

Job Description

Executive Assistant

This role serves as a strategic administrative partner to the President/CEO, delivering high-level clerical and organizational support essential to the company's day-to-day and long-term operations! The position is responsible for coordinating schedules, managing communications, and researching, compiling, and occasionally analyzing information to support executive decision-making.

Acting as a central point of coordination, this individual collaborates with department heads, managers, staff, and customers to facilitate seamless information flow, resolve inquiries, and support business initiatives. The role requires a high degree of independence, discretion, and sound judgment, with supervision provided as needed.

Essential Duties and Responsibilities

• Support recruitment efforts for exempt and non-exempt personnel (excluding management-level roles), including coordination of temporary staffing resources
• Participate in administrative staff meetings as well as external seminars and professional development opportunities
• Maintain and update company organizational charts and employee directories
• Oversee and coordinate support services such as maintenance, repairs, supply replenishment, and mail/file systems
• Prepare, compose, and manage routine correspondence while ensuring accurate and organized recordkeeping
• Serve as recording secretary for staff and committee meetings; document, prepare, and distribute meeting minutes in a timely manner
• Provide comprehensive administrative support, including data entry, document formatting, workflow organization, and communication management
• Directly support the President/CEO with a broad range of clerical, secretarial, and administrative functions
• Coordinate company-wide meetings, conferences, and travel arrangements with a high level of efficiency and attention to detail
• Track and document corporate credit card expenses in accordance with company policies
• Take initiative in managing both ongoing and special projects, working independently and collaboratively as needed
• Lead special projects at the President's request, such as organizing corporate events, coordinating presentations, managing communications, and overseeing direct mail initiatives
• Perform additional duties and special assignments as needed to support organizational success

Education, and Experience

• Associate's or bachelor's degree in business or a related field preferred (or equivalent experience)
• Minimum of 4-5 years of relevant administrative or executive support experience
• Intermediate to advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

Meet Your Recruiter

RyAnn Vassallo
Senior Placement Consultant

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