Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Key Details

• Location: Florence, KY 41042
• Duration: Direct hire / full-time employment
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM EST
• Hours: Full-time, 40 hours per week
• Work Arrangement: Hybrid
• Compensation: $52,000 – $65,000 annually
• Employment Type: W2 (not open to C2C, 1099, or visa sponsorship)

Role Overview

Our client is seeking an Accounts Payable Specialist to support accurate and timely processing of third-party and intercompany invoices, statement audits, payment requests, vendor account reviews, and issue resolution. This role plays an important part in maintaining payment accuracy, compliance, vendor relationships, and financial documentation across multiple company payables.

Responsibilities

• Accurately process vendor invoices by verifying details, resolving discrepancies, and entering data into the system.
• Prepare and organize original documents for imaging and filing according to established procedures.
• Review and process check and refund requests, verify accuracy, resolve issues, enter supporting data, and attach required documentation for audit purposes.
• Ensure payments are processed in accordance with company payment terms and compliance standards.
• Respond to phone calls, emails, and in-person inquiries while researching issues and providing timely resolutions.
• Review and analyze vendor accounts to ensure accuracy, monitor credit balances, and request cash refunds when appropriate.
• Support W-9 and 1099 processes to ensure accurate vendor and tax reporting.
• Manage incoming and outgoing mail, maintain record-retention files, and assist with special projects as assigned.
• Follow company policies, procedures, and compliance requirements.
• Communicate effectively with internal teams, external partners, and stakeholders.
• Use word processing and spreadsheet applications to complete daily tasks.
• Identify issues, analyze information, and apply problem-solving skills to reach effective solutions.
• Maintain strict confidentiality when handling sensitive or proprietary information.
• Perform additional duties and responsibilities as assigned.

Qualifications

• Prior accounts payable experience.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to work independently and within a team environment.
• Strong oral and written communication skills.
• Customer-service oriented with the ability to interact professionally with peers, internal teams, and senior management.
• Proficiency with word processing and spreadsheet applications.
• Ability to handle confidential and sensitive information appropriately.
• Must live within commuting distance of Florence, KY.
• Must have the legal right to work and reside in the United States without visa sponsorship.

Preferred Qualifications

• Three years of accounts payable experience.
• Associate’s or Bachelor’s degree in Accounting.
• Experience with Oracle Financial Systems.
• Experience with BPCS or AS400 operating systems.
• Project management skills with the ability to set, manage, and achieve objectives.
• Ability to mentor others.
• Understanding of how accounts payable interacts with other business disciplines.
• Familiarity with quality, health, safety, and environmental management principles.