Family Office Accounting Associate

Job Description

Job Summary

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We are seeking a detail-oriented, organized, and reliable Accounting Associate to join our team in a professional office environment. In this role, you will support daily financial operations by managing accounts payable/receivable, maintaining accurate financial records, and assisting with bookkeeping for our private trust entities and personally owned property portfolio. The ideal candidate will present themselves with a high degree of professionalism, possess a strong foundational knowledge of accounting/bookkeeping, thrive when working with QuickBooks and MS Excel, and have a solid grasp of handling property-related financial transactions, vendor management, and asset expense tracking

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Key Responsibilities

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Trust Accounting & Fiduciary Support:

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• Assist in maintaining precise ledger entries and financial records for multiple trust entities.
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• Track trust distributions, income allocations, and contributions
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• Reconcile bank accounts, brokerage statements, and investment portfolios monthly.
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• Gather and organize financial documentation, schedules, and reports for trust tax preparation
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Property Expense & Asset Tracking:

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• Track, code, and reconcile all expenses for personally owned properties, including utilities, property taxes, insurance, and HOA fees.
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• Coordinate with contractors, property managers, and maintenance teams to verify vendor invoices for property repairs and capital improvements.
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• Maintain accurate expense allocation across various properties and capital expenditures for ongoing asset valuation.
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Core Accounting, QuickBooks, & Excel Operations:

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• Manage day-to-day accounts payable (A/P) and accounts receivable (A/R) processes, including credit card and expense report reconciliations.
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• Maintain up-to-date, organized vendor profiles and multi-class chart of accounts within QuickBooks.
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• Utilize Microsoft Excel to build spreadsheets, format financial schedules, manage data tables, and apply standard formulas.
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Qualifications and Skills

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• Professionalism: Must be polished, articulate, and well-spoken with a professional demeanor suitable for an upscale corporate setting.
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• Experience: 2+ years of professional bookkeeping or accounting experience. Prior exposure to trust accounting, fiduciary bookkeeping, family office operations, or private property portfolio management is helpful.
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• Software Proficiency: Intermediate to advanced experience with QuickBooks (Online or Desktop) and Microsoft Excel (including familiarity with formulas, data validation, or VLOOKUPs/XLOOKUPs).
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• Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent hands-on experience.
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• Soft Skills: High level of precision, strong organizational habits, absolute discretion regarding sensitive financial data, and the ability to interface seamlessly with banks, legal entities, and vendors.
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