Executive Assistant

Executive Assistant

We are seeking a highly motivated and customer-obsessed Executive Assistant to support a Director. This is a highly visible position requiring strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will serve as a trusted partner, helping to drive operational excellence and enabling leadership to remain focused on strategic priorities.

Key Responsibilities

• Perform a variety of administrative functions, including complex calendar management and scheduling appointments.
• Manage multiple tasks and action items, including documentation, follow-up, and meeting preparation for the Director and leadership team.
• Provide administrative and logistical support for events.
• Handle multiple projects, and prepare and monitor invoices and expense reports.
• Manage domestic and international travel arrangements.
• Monitor and track the leader's and team's meetings, priorities, and communications, acting as a proxy when necessary.
• Compose memos, transcribe notes, and research and create presentations.
• May assist with compiling and developing the annual budget.

Required Qualifications

Education: A high school diploma is required. At least two years of college is required.

Experience: A minimum of 5-7 years of experience supporting senior management (VPs, Senior VPs, or CEOs) in the field or in a related area is required.

Skills

• Exceptional attention to detail and the ability to complete a high volume of tasks and projects with little to no guidance.
• Strong working knowledge of Microsoft Office and Outlook tools.
• High levels of integrity and discretion in handling confidential information.
• A high degree of professionalism in dealing with senior professionals.
• Exceptional verbal and written communication skills.

Preferred Qualifications

• A bachelor's degree is preferred.
• Experience in program management and event coordination.
• Experience within a technology-focused or fast-paced environment.