Events Coordinator

The Events Coordinator, alongside the Events team, coordinates the planning and execution of Firm events (internal and external) for lawyers, clients, recruits and staff. Events include receptions, luncheons, dinners, outings, recruiting events, client development and social events.

RESPONSIBILITIES

Works closely with team members on the planning and execution of all in-person events, including creating and managing the event in the event management software (Cvent), conference room bookings, venue sourcing, contracts, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation and follow-up; Collaborates with Events Team on project management of larger events, including RSVPs, list management, seating plans, menus, preparation of name badges and support materials, audio visual, onsite staffing, entertainment, transportation and follow-up; Collaborates closely with other internal departments, such as Business Development, Legal Recruiting, Legal Personnel and Human Resources on events; Assists with the coordination of the summer group/team events and summer associate programming; Provides ongoing support, including drafting of event communications, organizing data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance; Provides support with event management software (Cvent) projects and updates. Works with Events Team to ensure Cvent data is complete and accurate. Runs reports as needed, and coordinates design and implementation of new Cvent templates; Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details; Conducts venue due diligence to ensure all partners meet Cravath quality standards, including service evaluations, space suitability and pricing accuracy; Alongside Events Team, handles on-site event preparation, execution and floor plan generations; Generates name tags, place cards and other event materials, as needed; Maintains the attendance records (as backup) for the Events department reporting purposes; Uses project management skills and tools, such as: timelines, budget worksheets, agendas and event schedules; and Performs other duties, as assigned.

QUALIFICATIONS

At least 2-3 years of experience in a similar field assisting with corporate or professional events; Corporate or legal industry experience a plus; Comfortable interacting with senior team members or leadership is beneficial; Excellent communication, both verbal and written, skills; Knowledge of Microsoft Word, Excel, and PowerPoint; Strong organizational, project and time management skills; Knowledge of NY venues and vendors a plus; Ability to work effectively with lawyers, staff and vendors of all levels to implement successful events; Creativity, flexibility, adaptability, excellent teamwork skills and an ability to work cross-functionally; Ability to work independently, meet multiple deadlines and respond well to change; Must maintain a professional demeanor; Ability to adapt to Firm preferences and standards, including communication style, written guidelines and partner-specific expectations; Must be articulate and client service oriented; Ability to remain poised and solution-oriented under tight timelines and during high-pressure events; and Availability to work overtime, including evening hours and some weekends, as needed. This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The hours for this position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The estimated salary range for this position is $70,000 to $85,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts. #J-18808-Ljbffr Cravath, Swaine & Moore LLP