Workplace Experience & Events Coordinator

POSITION : Workplace Experience & Events Coordinator LOCATION : New York, NY - In office Monday-Friday HOURS : 8:30AM - 5:00PM (with availability for extended hours) BACHELOR’S DEGREE : Required Our client is a global venture capital company that partners with the world’s most ambitious entrepreneurs to drive resilience and applied AI. They are looking for someone who genuinely loves creating exceptional, well‑executed experiences for people. As the Workplace & Events Coordinator, you'll play a role in shaping how the NY office comes to life, from day‑to‑day operations to thoughtfully run in‑office events. You’ll coordinate logistics, partner with internal teams and external vendors, and help deliver seamless employee and guest experiences with a high bar for hospitality and execution. If you take pride in the details, notice what others miss, and thrive in a role where service, ownership, and care truly matter, this role is for you! Responsibilities of the Workplace Experience/Events Coordinator Events & Experience Coordinate and execute in‑office events ranging from small internal gatherings to events of up to 100 attendees Liaise with internal teams, leadership, and external partners to align on event goals and logistics Coordinate vendor access, COIs, deliveries, and building requirements Move and reset furniture to accommodate events and restore the office post‑event Support event setup, breakdown, and on‑site facilitation Office Operations & Coordination Support daily office operations to ensure a polished, welcoming, and functional environment Partner with the Workplace Experience Manager on office planning and execution Assist with conference room coordination and space readiness Maintain high standards for shared spaces, kitchens, and event areas Order supplies and support inventory related to the office and events Serve as a key point of contact for NY‑based events and office needs Work closely with a distributed office team across the U.S. Communicate clearly and professionally with internal stakeholders and external vendors Requirements of the Workplace Experience/Events Coordinator 3+ years of experience in event coordination, office services, hospitality, or workplace operations Proven ability to manage logistics and multiple priorities simultaneously Strong organizational skills and attention to detail Comfortable with physical aspects of the role (moving furniture, event setup) Professional presence with strong interpersonal and communication skills Reliable, proactive, and solutions‑oriented Experience leading and running events in corporate or executive office environments Bonus Experience Familiarity with COIs, vendor management, and building operations Experience working with cross‑functional or geographically distributed teams #J-18808-Ljbffr