Executive Assistant

Job Description

Job Description

We’re Hiring: Executive Assistant – Organize It. Support It. Keep It Moving.

Location: Norristown, PA | Base Salary: $55,000–$75,000/year | Full-Time

Company Overview:

At Commercial Kitchen Ventilation, we don’t just install ductwork — we engineer airflow that keeps commercial kitchens safe, compliant, and operational. We’re the team that gets called when the job is too complex, the schedule too tight, or the standards too high for anyone else.

We’re growing fast, and we’re looking for an Executive Assistant who can operate inside the work — not around it.

Position Summary:

This isn’t a passive administrative role. As an Executive Assistant supporting the Project Manager, you’ll help drive the execution of commercial kitchen ventilation projects from start to finish.

You’ll be responsible for maintaining organization across active jobs, coordinating communication between teams, and ensuring nothing falls through the cracks. You’re the one keeping information clean, timelines visible, and priorities aligned so projects move forward without friction.

What You’ll Get:

• Base Salary: $55,000–$75,000/year (Hourly)

• Compensation growth tied directly to increased ownership and operational impact

• Health Insurance + Retirement Plan

• Paid Holidays + PTO

• Real growth opportunities as the company scales

What You’ll Do:

• Own communication flow between PM, field, fabrication, vendors, and clients — clear, timely, and accurate

• Manage schedules across jobs — track progress, adjust timelines, and keep all parties aligned

• Maintain clean, organized project information (drawings, permits, job status)

• Flag issues early and push them to resolution before they impact the job

What You’ll Bring:

• Strong communication — you are clear, direct, and don’t let things sit

• Proven ability to manage schedules and multiple moving pieces without losing control

• High accountability — you follow through and close loops

• Organized by default — details don’t slip

Work Environment:

This role is primarily office-based, with occasional coordination tied to active job sites. You’ll be working in a fast-paced environment supporting multiple active projects at once, where organization and responsiveness directly impact outcomes.

Ready to Step In?

If you’re the person who keeps things organized without being asked, stays ahead of schedules, and doesn’t let communication break down, apply.

If you need constant direction or prefer clearly limited responsibilities, this won’t be a fit.

We’re looking for someone who takes ownership and keeps work moving.

Commercial Kitchen Ventilation is an Equal Opportunity Employer. We hire based on capability, integrity, and follow-through — not background.