Business Administrative Assistant

Job Description

Job Description

Description:

POSITION OBJECTIVE:

The Business Administrative Assistant provides administrative and operational support across multiple departments to ensure efficient day-to-day business operations. This role serves as a key resource for coordinating administrative activities, managing office inventory and supplies, supporting accounts payable and accounts receivable processes, assisting with expense reporting, and arranging business travel. The Business Administrative Assistant also helps plan and coordinate company events, supports special projects, and performs a variety of administrative duties that contribute to organizational effectiveness, employee engagement, and overall business success.

DUTIES AND RESPONSIBILITIES:

• Full administrative support of Mikron Denver, Colorado office including but not limited to management of office supply inventory, management of text-em-all system, and supporting front desk coverage when needed
• Serve as a backup for key card assignments for employees
• Assist with event planning for All Hands Employee meetings, off-site events, team building activities, etc.
• Handle birthday, anniversary cards
• Manage a high volume of scheduling transactions including catered events, customer and team lunches, managing multiple schedules without losing track of accuracy/effectiveness of communications
• Ability to learn and work effectively within various business systems (Concur, Envoy, Paylocity, Microsoft Office Suite, etc.)
• Partner with Finance, Human Resources, IT and related teams on new hire onboarding
• HR administrative items as needed
• May be asked to support coordination of International and Domestic travel arrangements, as well as company on site vehicle for incoming visitors.
• May be asked to support visa and immigration applications for intracompany transfers
• Complete credit card authorizations for upcoming employee hotel stays
• Review expense reports for Operations and Customer Service for reimbursement
• Support Facilities Department ticketing system by assigning tasks to Facilities staff
• Apply judgment with full understanding of urgency and priorities of the business, routinely need to multi-task with sometimes little direction
• Full comfort and inclination to ask for help when needed
• High level of customer service with a strong ability to work in a positive manner with a multitude of personalities and varying expectations.
• Self-Motivated, self-managed, with the ability to self-organize and determine and coordinate assistance based on level of urgency and need
• Maintain an advanced degree of confidentiality along with excellent judgment and discretion
• Eagerness to help with other tasks as needed

COMPANY RESPONSIBILITIES:

• Keeps a customer focus when performing work and communicating both with internal and external customers
• Is always striving to better themselves by taking personal responsibility to learn and grow while helping the department adapt and grow while maintaining a positive and professional attitude.
• Maintains Customer Confidentiality
• Values Teamwork and Collaboration 
• Strong attention to detail
• Flexible with the ability to remain highly organized while addressing diverse responsibilities and maintaining workload

Requirements:

Employment Qualifications:

• Must be eligible to work in the United States 
• Must have a valid state Driver license

Professional & Technical Education:

• 2+ years previous office support experience and/or Administrative Assistant experience
• Excellent written and verbal communication skills; ability to understand and judge the right communication style for the audience
• Highly refined organizational skills, specifically related to time management and scheduling
• Demonstrated ability to be proactive, take initiative, exercise good judgment, maintain discretion and confidentiality in all tasks; resourcefulness is key
• Ability to understand and meet deadlines and time sensitive issues in a fast-paced environment
• Incredible attention to detail and accuracy
• Ability to create and/or modify processes and scale best practices around scheduling and other tasks associated with this role

Other Job-Related Experience or Requirements:

• Must be able to consistently work Monday through Friday, 7 am to 4:00 pm, with occasional extra hours if needed. 
• Follow all safety policies, precautions, and procedures
• Follow department working instructions from manager
• Follow daily work activities defined by manager 
• Perform critical tasks of the role satisfactorily within 3 months of hire date with little or no supervision.
• Ability to Multi-task. Be able to handle multiple projects at the same time, and be able to self-manage time constraints

Behavioral Requirements

• Customer focus, Internal customer service
• Teamwork
• Respect for others
• Professionalism: always maintain professional interactions and demeanor with Mikron personnel, customers, vendors, and others 
• Communication: clearly and promptly address issues as they arise, communicate concepts in a precise and effective manner with candidates, Mikron personnel, and colleagues and external vendors and service providers. 
• Paylocity, Excel and Word document preparation
• Collaboration: value input from Mikron personnel and external service providers and vendors and collaboratively find the best practical solutions within project and hiring deadlines, solve and learn together with the team as issues arise
• Pursuit of Better: take personal responsibility to learn and grow, help motivate colleagues toward successful completion of department and project goals
• Provide feedback: foster an environment of innovation and feedback by professionally and appropriately giving input 
• Respect for Others: excellent intercultural communication skills, openness, and respect towards others
• Flexibility: adapt to changes with a positive attitude and prioritize simultaneous, diverse responsibilities as needed

PREFERRED QUALIFICATIONS:

• SAP Concur experience preferred

SUPERVISORY RESPONSIBILITES:

• N/A

WORK ENVIRONMENT:

• Noise level in the work environment is usually moderate as in a typical office setting
• Mikron Corporation Denver is a drug free working environment

Company Offered Benefits:

• PTO
• 10 paid holidays (1 floating)
• Parental Leave
• Excellent Medical, Dental, and Vision insurance
• Short Term Disability, Long Term Disability, Life Insurance & ADD
• FSA, HAS
• Bonus Eligible
• Employee Assistance Program
• 401k with matching up to 5%, immediately vested
• Tuition and Continuing Education Reimbursement
• Professional Growth Opportunities

*This job will close on 10/01/2026 all applications will be accepted through 10/01/2026*