Personal Assistant & Household Operations Coordinator

Personal Assistant & Household Operations Coordinator

The Personal Assistant & Household Operations Coordinator manages the executive's personal life and household operations end-to-end. This is a hands-on role suited for a detail-obsessed operator who excels at vendor and staff coordination, personal scheduling, household logistics, and pristine execution.

This position is on-site full time in Fort Lauderdale/Miami, FL. We are open to candidates currently based in other major metropolitan markets who can relocate. Experience operating at a NYC-caliber pace with high standards, urgency, and discretion is a strong plus.

Location: Fort Lauderdale/Miami, FL (full-time, on-site)

Schedule: Flexibility required, including evenings/weekends/holidays as needed

Household & Vendor Oversight

• Coordinate and oversee household vendors and service providers (e.g., maintenance, renovations).
• Source, vet, and manage contractors; ensure quality, timelines, and accountability.
• Track household schedules (cleaning/maintenance), inventories, deliveries, and warranties.

Personal & Family Scheduling

• Manage personal and family calendars; ensure frictionless integration with professional commitments.
• Book appointments, reservations, and experiences; manage reminders and confirmations.
• Handle personal errands, purchases, gifting, wardrobe logistics, and returns.

Travel & Events

• Plan and execute personal and family travel (commercial or private), with detailed itineraries and contingency planning.
• Coordinate private events and gatherings (guest lists, catering, venues, logistics).

Budgeting & Administration

• Process invoices, track expenses, and manage household budgets; maintain organized documentation.
• Implement systems to improve efficiency (trackers, checklists, SOPs).

Qualifications

• Personal Assistant, Household/Estate Coordinator, or similar client-facing experience supporting a high-demand principal is preferred.
• Proven experience with vendor management, household logistics, and event coordination.
• Excellent organization, communication, and problem-solving.
• Tech-savvy with office suites and basic project/task tools (e.g., Google Workspace, Microsoft Office, Asana/Trello).
• Uncompromising discretion and professionalism.

Additional Requirements

• Availability: On-call for urgent/last-minute needs; flexible schedule.
• Mindset: "No-task-too-small" approach paired with high standards and ownership.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.