Executive Assistant

Overview

We are seeking a highly experienced Executive Assistant to provide dedicated support to a

senior/high-functioning executive. This role demands the utmost discretion, professionalism,

and sound judgment, as you will regularly handle sensitive and confidential information. The

ideal candidate is a self-starter: a true go-getter who learns quickly, adapts on the fly, and

requires minimal oversight. You'll need to be highly responsive, anticipate needs before they

arise, and bring calm, capable energy to a fast-paced environment. Prior experience supporting

a C-suite executive or other senior leader is required.

Responsibilities

• Manage and coordinate complex, ever-changing calendars, appointments, and

meetings, exercising sound judgment in prioritization and scheduling decisions on the executive's behalf.

• Serve as a trusted gatekeeper for communications, handling calls and correspondence

with discretion, professionalism, and excellent judgment regarding confidential matters.

• Prepare, proofread, and edit correspondence, reports, presentations, and other

documents with precision and a high standard of polish.

• Maintain meticulous digital and physical filing systems, ensuring sensitive information is

organized, secure, and easily retrievable.

• Coordinate and execute executive, member, and company events, including venue selection,

vendor management, guest communications, logistics, budgeting, and on-site support to ensure a seamless experience.

• Arrange detailed travel logistics, including accommodations, transportation, and

itineraries, often with short notice and changing requirements.

• Support broader office operations as needed, including supplies, equipment, and front-desk coordination.
• Respond promptly and courteously to inquiries via phone and email, representing the executive professionally at all times.
• Handle data entry, bookkeeping (QuickBooks or similar), and expense/invoice management with accuracy.
• Lead or support special projects, meetings, and events while maintaining strict, ongoing confidentiality.
• Proficiently use Microsoft Office Suite and Google Workspace to keep daily operations running smoothly.

Ideal Candidate

• Prior experience as an Executive Assistant to senior leadership is required.
• Demonstrated ability to learn quickly, take initiative, and operate independently with limited direction.
• Exceptional discretion and trustworthiness in handling private and sensitive information.
• Highly responsive, with strong judgment under time pressure and shifting priorities.
• Polished communication skills and a proactive, "no task too small" mindset.