Accounts Payable Associate

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for completing vendor payments and controlling expenses by receiving, processing, verifying, and reconciling vendor invoices and statements. Assists the accounting team and operations management as needed with inquiries regarding accounts payable issues.

Accounts Payable

• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Obtains approval for payment of vendor invoices from managers and directors.
• Pays vendors by scheduling payment runs, monitoring discount opportunities, resolving purchase orders, contracts, invoices, or payment discrepancies, and maintaining documentation of correspondence with vendors.
• Ensures credits received for outstanding memos and issues stop-payments or purchase order amendments.
• Charges expenses to proper accounts and cost centers by analyzing invoices and reviewing notations and explanations provided by approvers/verifiers.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Maintains vendor files by filing documents and/or scanning documents for electronic file storage.
• Provides feedback to Controller on any discrepancies with accounts payable.
• Processes approved expense reimbursement reports and company credit card expenses.
• Assists restaurant accountants and other positions when needed.
• Performs other related duties, tasks, and responsibilities as required from time to time.

Personal Effectiveness

• Models personal excellence and consistency in day-to-day behaviors and accomplishments.
• Identifies and analyzes problems and develops workable solutions.
• Demonstrates a sincere commitment to work collaboratively with all departments and restaurants.
• The courage and decisiveness to prioritize with a track record of success.
• Technologically savvy to drive innovation and efficiencies.
• Communicates effectively verbally and in writing.
• Shows initiative and sense of urgency in accomplishing tasks and projects.
• Performs multiple tasks effectively and efficiently.
• Works efficiently to meet commitments in a timely manner.
• Remains composed when something unexpected occurs.
• Follows direction in all delegated tasks and projects.

Requirements

Minimum Qualifications

• High School Diploma required. Bachelor's degree in Accounting or related field preferred.
• 1 3 years' experience in accounts payable.
• Knowledge of general accounting procedures and software.
• Knowledge of accounts payable processes and procedures multi-unit experience preferred.
• Team Player with a positive attitude.
• Experience and industry knowledge within the restaurant or retail is a plus. Multi-unit company experience preferred.
• Results-oriented and self-starter who enjoys a challenge.

Knowledge, Skills, and Abilities

• Strong Excel skills including v-lookups, pivot tables, and conditional statements preferred.
• Excellent written and verbal communication skills.
• Extremely organized and detail-oriented.
• Solid project management skills; ability to handle multiple tasks in a fast-paced environment.
• Excellent guest service skills.
• Ability to partner and interact professionally across the organization and with outside contacts.
• Self-motivated to set priorities and work with limited direction. Sound data analysis and decision-making capabilities.
• Proven ability to take product/service from concept to implementation.
• Sense of urgency in solving problems and comfortable with a fast-paced, demanding environment.
• Strong presentation skills.
• Proven ability to achieve measurable results across many projects within budget and on tight timelines.
• Ability to work with minimal supervision while performing at an optimum level.

Physical Requirements

• Some lifting and the movement of moderate loads require a 30-pound lifting requirement.
• Responsible for utilizing office/restaurant equipment. The effective operation of equipment requires the use of all limbs, fingers and the ability to see.
• Spends approximately 20% of his/her time standing and walking swiftly; therefore, he/she must have the ability to bend, stoop, kneel, and move freely using all limbs and seeing at close/long distances.
• Attend in-person and virtual meetings.
• Must be able to work under a high degree of stress on a physical, mental, and emotional level; this includes performing work in a fast-paced manner and making timely decisions.