Administrative Receptionist

Administrative Receptionist

We are seeking a polished, proactive, and highly organized Administrative Receptionist to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring smooth office functionality while serving as a professional first point of contact for employees, clients, and visitors. The ideal candidate is detail-oriented, service-focused, and enjoys supporting both people and operations in a collaborative environment.

Key Responsibilities

• Oversee and support daily administrative operations to ensure the office runs efficiently and professionally
• Manage general office functions, including office supplies, equipment maintenance, vendor coordination, and facility-related needs
• Perform receptionist duties including greeting visitors, answering and directing incoming calls, and providing a welcoming office experience
• Coordinate employee travel arrangements and itineraries as needed
• Assist with scheduling lunch coverage and time-off coordination
• Coordinate parking/car bay allocations for staff and visitors
• Support continuous improvement of internal administrative processes and workflows
• Coordinate shipping and logistics requirements, including incoming and outgoing deliveries
• Maintain supplier relationships and track renewals or service agreements
• Liaise with building management and facilities teams to resolve office maintenance requests and ensure timely follow-through
• Assist with meeting coordination, conference room bookings, and preparation of meeting spaces
• Ensure meeting rooms and common areas remain organized, clean, and presentation-ready
• Provide support and coverage for Client Host responsibilities when needed
• Handle ad hoc administrative projects and office support duties as assigned
• Maintain a high level of professionalism, confidentiality, and attention to detail at all times
• Follow company health, safety, and environmental policies and procedures

Qualifications

• Previous experience in an administrative assistant, office coordinator, receptionist, or similar support role preferred
• Strong organizational and multitasking abilities with excellent attention to detail
• Professional communication skills, both written and verbal
• Ability to work independently while supporting a collaborative team environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Positive attitude with a customer service-oriented mindset
• Ability to prioritize tasks and adapt in a fast-paced office setting