Corporate Paralegal

When what you Crave is a job that combines creative, challenging and ever-changing work with an experienced, inclusive team committed to create memorable moments every day, only White Castle hits the spot! The White Castle Corporate Paralegal position provides advanced legal, corporate governance, and executive administrative support to the Vice President & General Counsel and the Legal Department. The incumbent is responsible for coordinating corporate governance activities, maintaining corporate and shareholder records, administering trust-related matters, managing commercial contracts, overseeing business licensing and corporate compliance activities, and supporting legal operations across the Company and its affiliated entities. This role serves as a key resource to Company leadership, departments, regions, divisions, directors, shareholders, officers, and external service providers to ensure legal documentation, corporate records, regulatory filings, and governance activities are completed accurately, timely, and in compliance with applicable legal, regulatory, and corporate requirements while maintaining the highest level of confidentiality and professionalism. WHAT WE ARE LOOKING FOR Associate’s Degree in Paralegal Studies, Legal Studies, Business Administration, or a related field is preferred; A minimum of five years of experience as a corporate paralegal with responsibility for contracts and corporate records is required; Certificate of completion from an ABA-approved paralegal certification program is required; Proficient with Microsoft Office, Outlook, Word, and Excel and internet-based research; Ability to function effectively in a busy, team-oriented environment and to skillfully manage competing deadlines in a fast-paced environment; Have a good working knowledge of legal documents, general record keeping, and related terminology; and familiarity with Secretary of State processes; Experience drafting and revising service and vendor agreements for attorney review and approval. WHAT YOU WILL DO Maintain corporate, shareholder, and trust books and records; Prepare, maintain, and timely distribute corporate records and governance documentation for the Company and its affiliated entities, including meeting notices, agendas, minutes, written consents, resolutions, and other related records; Coordinate the annual board and shareholder meeting calendars for all entities; Review all trust-related activities regularly with the Vice President & General Counsel to ensure appropriate approvals are obtained and all required actions are taken; Process approved trust payment requests; Work closely with appropriate Company personnel to accurately and timely prepare, maintain, and update all books, records, and documentation relating to designated trusts and trust accounts established for the benefit of shareholders; Coordinate the administration of shareholder stock repurchase requests and assist with other trust-related matters as they arise; Review, analyze, draft, and revise a wide variety of contracts and agreements to support the Company's business operations and transactions; Prepare, review, and update temporary employment agreements, service agreements (including security, waste hauling, equipment, uniforms, towing, and pest control), and other contracts and legal documents as assigned; Coordinate the acquisition, renewal, and maintenance of business licenses, permits, business entity registrations, and registered agent services; Coordinate with the Company's registered agent to manage service of process, garnishments, corporate notices, entity formations, state business registrations, and qualifications to transact business in jurisdictions where the Company operates; Provide administrative and legal support to the Vice President & General Counsel in handling sensitive and highly confidential matters; Prepare, draft, edit, and proofread correspondence, memoranda, reports, presentations, and other legal and business documents to support the efficient operation of the Legal Department; Performs other duties as assigned. Why work for us? Here’s why!!! Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you. Programs and benefit eligibility varies based on the average hours worked, location and length of service at White Castle. Family owned and operated since 1921 Medical plans Dental & Vision Plan Company paid Life Insurance and AD&D (buy-ups available) Paid holidays Bereavement pay Jury duty pay 4 Weeks of Paid Vacation in the first year Weekly paychecks – YES, WEEKLY! 401(k) (100% company match for the first 3% deferred and 50% for the next 2%); all contributions are 100% vested! Profit Sharing plan Holiday bonuses Free parking Recognition programs Employee Assistance Program Tuition reimbursement Scholarship opportunities Career growth and development Business casual dress code (Yep, we wear jeans every day!) Onsite Café with free drinks and food discounts Hybrid work environment Community service opportunities White Castle restaurant discounts A slide to our lobby And much more… White Castle is an Equal Opportunity Employer #J-18808-Ljbffr