Administrative Assistant

Administrative AssistantGraham Personnel Services is seeking an Administrative Assistant for our growing client in Pleasant Garden. This is a first shift position with a starting pay rate of $16/hr. Hours: Primarily Monday-Thursday, 9:00 AM-5:00 PM and Friday 9:00 AM-12:00 PM.Position OverviewWe are seeking an organized and customer-focused Administrative Assistant to support daily office operations, community programs, facility rentals, special events, and administrative functions. This person will serve as a primary point of contact for visitors, customers, and community members while providing administrative support across multiple departments. The ideal candidate is highly organized, detail-oriented, comfortable multitasking, and enjoys working with the public in a fast-paced environment.Key ResponsibilitiesProvide exceptional customer service by assisting visitors, answering phones, and responding to email inquiries.Direct questions and requests to the appropriate staff members and ensure timely follow-up.Manage facility rental operations, including scheduling tours, processing applications, maintaining reservation calendars, collecting fees, and coordinating vendor requirements.Process payments related to facility rentals, program registrations, and other services.Maintain accurate records, reports, and filing systems.Prepare outgoing mail and distribute incoming correspondence.Monitor registration programs and maintain related documentation.Assist with inventory tracking and office supply management.Support special events, community programs, and recreational activities.Manage and update marketing communications, including social media, website content, signage, and promotional materials.Create and distribute community announcements and communications.Attend meetings as needed and provide administrative support to staff and leadership.Coordinate programs and activities for community members, including seniors and other participant groups.Maintain activity schedules, participant records, and program documentation.Assist with additional administrative duties and special projects as assigned.QualificationsPrevious administrative, office management, customer service, or program coordination experience preferred. Strong computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Ability to prioritize tasks and work independently. Experience with scheduling, event coordination, facility rentals, or community programs is a plus. Strong attention to detail and accuracy. Ability to work effectively with customers, vendors, community members, and internal staff.