Facility Coordinator

JLL empowers you to shape a brighter way .


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.


Facilities Coordinator

What this job involves:

As a Facilities Coordinator at JLL, you'll serve as a vital operational hub, ensuring our clients' workplaces run smoothly, safely, and efficiently every day. This hands-on role puts you at the center of building operations, where you'll coordinate maintenance activities, manage vendor relationships, and respond to the evolving needs of occupants and stakeholders. You'll be the go-to resource for facility-related inquiries, working collaboratively with internal teams and external partners to maintain exceptional standards across all aspects of the built environment. At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees - and in this role, you'll directly contribute to creating spaces where people can do their best work. Your ability to balance multiple priorities, communicate clearly, and solve problems proactively will be essential as you help maintain facilities that support our clients' business objectives and enhance the experience of everyone who walks through the door.

What your day-to-day will look like:

• Coordinate and schedule preventive and corrective maintenance activities with internal teams and external service providers to ensure minimal disruption to building operations
• Serve as a primary point of contact for facility-related requests, inquiries, and concerns from building occupants, responding promptly and professionally to maintain high satisfaction levels
• Manage work order systems and tracking tools, ensuring accurate documentation, timely completion, and proper closeout of all maintenance and repair activities
• Conduct regular facility inspections to identify maintenance needs, safety concerns, and opportunities for operational improvements across the property
• Oversee vendor performance and compliance, including reviewing service reports, verifying completion of work, and ensuring adherence to contractual obligations and quality standards
• Support emergency response coordination by following established protocols, communicating with stakeholders, and helping to resolve urgent facility issues as they arise
• Maintain accurate records and documentation related to building systems, equipment warranties, service contracts, and compliance requirements
• Collaborate with cross-functional teams including property management, engineering, and client services to deliver integrated facility solutions that meet client expectations

Required qualifications:

• High school diploma or equivalent required
• 2+ years of experience in facilities management, building operations, or a related coordination role
• Strong organizational skills with demonstrated ability to manage multiple tasks, prioritize competing demands, and meet deadlines in a fast-paced environment
• Proficiency with computerized maintenance management systems (CMMS) and Microsoft Office Suite, particularly Outlook, Excel, and Word
• Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders at all organizational levels
• Basic understanding of building systems including HVAC, electrical, plumbing, and life safety equipment
• Customer service orientation with a solutions-focused mindset and commitment to responsiveness

Preferred qualifications:

• Associate's degree in facilities management, business administration, or related field
• Experience working in commercial real estate, corporate facilities, or property management environments
• Knowledge of building codes, safety regulations, and compliance requirements applicable to commercial properties

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

499,824.00 - 49,982.40 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -New York, NY

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.