Timekeeping Coordinator

Summary
The Timekeeping Coordinator provides support to production supervisors in managing employee time and attendance records. This position works closely with new supervisors to ensure accurate timekeeping practices, compliance with company policies, and proper use of timekeeping systems within the production environment.
Key Responsibilities
Supervisor Support & Training

• Assist new production supervisors with understanding and navigating timekeeping systems and processes
• Provide guidance on time and attendance policies, procedures, and best practices specific to production operations
• Answer supervisor questions regarding timesheet approvals, corrections, and exception handling
• Serve as a resource for troubleshooting timekeeping issues on the production floor

Time and Attendance Administration

• Monitor timekeeper accuracy for production employees and identify discrepancies or errors
• Support supervisors in reviewing and approving employee timesheets
• Assist with timesheet corrections, shift differentials, and overtime calculations
• Ensure compliance with company timekeeping policies and labor regulations
• Track attendance patterns and assist with absence management

Communication & Coordination

• Act as liaison between production supervisors and HR/Payroll departments
• Communicate timekeeping deadlines and reminders to production supervisors
• Escalate complex issues to Production Supervisor and HR as appropriate
• Maintain clear documentation of common questions and resolutions
• Coordinate with shift supervisors to ensure consistent timekeeping practices across all shifts

Production-Specific Support

• Understand production schedules and their impact on timekeeping
• Assist with tracking labor hours by department, line, or project as needed
• Support supervisors during peak production periods or schedule changes
• Help ensure accurate recording of breaks, meal periods, and shift changes

Process Improvement

• Identify common supervisor challenges and recommend solutions
• Assist in developing training materials and quick-reference guides for production environment
• Support continuous improvement of timekeeping processes
• Provide feedback to improve timekeeping efficiency on the production floor

Qualifications
Required:

• High school diploma or equivalent
• 1-2 years of administrative, production, or HR support experience
• Strong understanding of timekeeping and payroll processes
• Familiarity with production/manufacturing environment preferred
• Proficiency with HRIS/timekeeping systems
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to explain processes clearly to others
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Ability to work in a fast-paced production environment

Preferred:

• Experience with [specific timekeeping system your company uses]
• Previous experience in manufacturing or production setting
• Experience training or supporting supervisors/managers
• Knowledge of FLSA and wage/hour regulations
• Understanding of shift work, overtime calculations, and production scheduling

Competencies

• Customer Service Orientation
• Problem-solving abilities
• Patience and adaptability when working with new supervisors
• Ability to maintain confidentiality
• Time management and organizational skills
• Team collaboration
• Ability to work effectively in a production environment
• Flexibility to support multiple shifts if needed

Work Environment

• Production facility with office support
• Requires presence on the production floor
• Flexible work hours required for production schedules and payroll deadlines
• Requires early morning, evening, and weekend availability to support shift supervisors
• Reports to Production Supervisor

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.