Administrative Assistant - Gallatin TN

Location: Gallatin, TN

Pay/Benefits:

Pay – Hourly position with bonus potential

Benefits – three weeks’ vacation plus sick pay

Health/Dental/Vision Insurance

401k + Match

LTD/Life Group Options

Position Overview

We are seeking a professional, organized, and energetic Administrative Assistant to support a family of real estate and related companies. This role serves as a key point of contact for customers, agents, and tenants, ensuring smooth daily operations across three main areas: Administrative Support, Property Management Assistance, and Marketing Assistance.

Key Responsibilities

Administrative Support

• Greet and assist customers, clients, and visitors for all departments at our Gallatin location

• Answer and route incoming calls for the Reliant Realty Gallatin office

• Process agent commission payments accurately and efficiently

• Handle and record escrow funds in compliance with company and regulatory standards

• Review transaction documents submitted by agents for completeness and accuracy

• Coordinate and plan office events, meetings, and celebrations

• Review agent compliance with company and local real estate board requirements (licenses, insurance, and dues)

• Onboard and terminate agents

• Keep the office tidy and organized

• Maintain and stock office supplies

Property Management Support

• Answer and direct phone calls for the entire property management division

• Respond promptly to tenant leads and inquiries

• Provide additional administrative support to the property management team as needed

Marketing Assistance

• Support the Marketing Director with day-to-day tasks and project execution

• Assist in creating and updating Canva templates and marketing materials

• Perform other marketing-related administrative duties as assigned

Qualifications

• Previous administrative or office support experience (real estate or property management experience preferred)

• Excellent communication and interpersonal skills

• Strong attention to detail and accuracy

• Proficiency in Microsoft Office Suite, Google Workspace, and Canva

• Ability to multitask, prioritize, and work independently in a fast-paced environment

• Positive, professional demeanor and a team-oriented attitude