Administrative Assistant

Posted October 1, 2026

POSITION TITLE

Administrative Assistant

JOB CLASSIFICATION

Part Time

DEPARTMENT

Administration

REPORTS TO

Pastor

SCHEDULE

15-25 hours/week Position Summary All Saints Parish is seeking a dependable, welcoming, and detail-oriented Administrative Assistant to support the daily operations of the Saint Paul parish office. This position provides administrative support to the pastor and parish staff while serving as a friendly and helpful first point of contact for parishioners, visitors, and callers. Essential Responsibilities Answer incoming phone calls and assist office visitors. Maintain accurate sacramental records, including baptisms, marriages, and deaths, in both parish record books and the parish database. Schedule and coordinate baptism preparation classes. Create and maintain the baptism schedule. Create and maintain the wedding schedule. Prepare and distribute the Sunday and Holy Day Prayers of the Faithful. Perform a variety of general administrative and clerical tasks in support of the pastor and other parish staff members. Maintain organized files and records and assist with other office duties as needed. Qualifications and Skills High school diploma or equivalent required. Friendly, welcoming, and service-oriented demeanor. Patient, dependable, punctual, and thorough. Strong organizational and attention-to-detail skills. Good typing and general computer skills. Familiarity with Microsoft Word. Ability to handle confidential parish and sacramental information with discretion. Ability to work independently while also collaborating effectively with the pastor and parish staff. Willingness to support the mission and ministry of the parish. Working Conditions This position offers an opportunity to serve the parish community in a quiet office setting. Work with printer cartridges and replacing reams of paper, although no heavy lifting is required. #J-18808-Ljbffr Experience Butler