Administrative Assistant

Job Description

Job Description

We are looking for an experienced Administrative Assistant to support daily office operations in Greenwood Village, Colorado. This Long-term Contract position blends administrative support for senior leaders, making it ideal for someone who can stay organized while shifting smoothly between priorities. The role requires a detail-oriented approach, sound judgment, and the ability to handle guest interactions, scheduling needs, and office support tasks with confidence.

Responsibilities:

• Provide day-to-day administrative assistance to two directors and one vice president, including calendar coordination, international travel arrangements, and expense submission support.

• Coordinate with internal teams to arrange workspace or seating for visiting colleagues and guests, especially when office capacity is limited.

• Maintain shared office areas by monitoring supplies, restocking kitchen and conference room items, and helping keep collaboration spaces organized.

• Support onsite events such as employee celebrations, onboarding welcomes, and special meetings by arranging food orders, receiving deliveries, and preparing meeting spaces.

• Assist with logistics for occasional board or leadership meetings, including meal coordination and general meeting support.

• Handle a variety of ad hoc administrative and office tasks throughout the day while adapting to changing priorities and business needs.

• At least 3 years of experience in an administrative assistant

• Strong skills in scheduling, calendar coordination, and general administrative assistance.

• Comfortable handling data entry, travel coordination, and expense-related administrative tasks with accuracy.

• Excellent verbal communication and a consistently detail-oriented approach when interacting with visitors and employees.

• Proven ability to manage multiple requests, solve problems quickly, and adjust to shifting priorities during the workday.

• Proficiency with standard office tools and a dependable approach to supporting day-to-day office operations.