Office Assistant

Office Assistant

New York, NY, USA

Job Title: Office Assistant (Temporary Position) - New York, NY

Job Summary: The Office Assistant is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness. This is a temporary position through December 31st, 2026 with the potential to convert to full-time pending business approval.

Key Responsibilities:

• Greet customers and visitors in the office and on the phone and making them feel welcome.
• Order catering for meetings, reserve conference rooms, set up and clean up catering.
• Provide coffee and water service for guests and during meetings.
• Schedule meetings and assist with video conferencing needs in the office.
• Maintain inventory of office supplies and order as needed.
• Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock.
• Order and replace bathroom toiletries as needed.
• Restock and keep copy room organized.
• Assist the Human Resources team with onboarding and offboarding of employees.
• Partner with Human Resources to maintain and communicate office updates as necessary.
• Assist the Human Resources team with Ad Hoc projects.
• Ideal coverage surrounding fall/winter holidays (not including Thanksgiving Day or Christmas Day).

Requirements:

• 1-3 years of related experience.
• BS/BA or equivalent required.
• Flexible to work between the hours of 7:30am-6pm. These hours will vary based the meetings during the day. Typical hours are 8am-5pm.

Pay range: $35/hour

40-hour work week.