Administrative Assistant/bookkeeper

Part-Time Role Working Roughly 30 Hours A Week!

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors, provide a welcoming front desk presence, and assist with customer inquiries.
• Open, sort, and distribute incoming mail and deliveries in a timely and organized manner.
• Maintain organized electronic and physical filing systems to ensure easy retrieval of documents.
• Manage general office correspondence and perform a wide range of administrative tasks.
• Assist with special projects and perform additional duties as assigned by leadership.
• Prepare and process customer invoices and billing documentation accurately and on schedule.
• Enter, track, and maintain Accounts Payable records to support financial accuracy.
• Assist with vendor communications, including invoice reconciliation and follow-up as needed.
• Support accounting functions using Sage software and maintain accurate financial records.
• Ensure all billing and accounting documentation is complete, accurate, and properly filed.
• Collect, review, and submit employee timesheets and payroll data in an accurate and timely manner.
• Coordinate employee schedules and assist with workforce planning to support operational needs.
• Ensure payroll information is submitted on time and in compliance with internal procedures.
• Maintain employee records and related administrative documentation in an organized manner.
• Prepare and assemble project proposal packets, bid packages, and supporting documentation.
• Assist with project-related correspondence, reports, and document management.
• Coordinate meetings, appointments, and project schedules for project managers and teams.
• Maintain project files and ensure all documentation is organized, current, and accessible.
• Support project managers with administrative and operational needs throughout the project lifecycle.
• Use Microsoft 365 applications, including Outlook, Excel, Word, and Teams, to support daily tasks such as email management, calendar coordination, data entry, and document preparation.
• Perform data entry with a high level of accuracy for billing, accounts payable, payroll, and project-related information.
• Provide general administrative support including scanning, filing, clerical tasks, and front desk coverage.
• Assist with logistics coordination as needed to support office and project operations.
• Maintain a professional and supportive presence for internal staff, leadership, project managers, and field personnel.

Essential Skills

• High School Diploma or equivalent required.
• 2+ years of experience in administrative support, office coordination, accounting, or project support.
• Experience with billing, payroll processing, and accounts payable functions.
• Proficiency with Microsoft 365 Business, including Outlook, Excel, Word, and Teams.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience with accounts payable and accounts receivable processes.
• Demonstrated experience providing administrative support, including filing, scanning, clerical work, and front desk operations.
• Proficiency in Microsoft Excel for data entry, tracking, and reporting.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and accuracy in all administrative and financial tasks.
• Strong verbal and written communication skills for interacting with customers, vendors, and internal staff.
• Ability to work independently and collaboratively in a fast-paced environment.
• Comfort using email, calendar management, and scheduling tools to support office and project operations.
• Ability to manage competing deadlines while maintaining quality and accuracy.

Additional Skills & Qualifications

• Associate Degree in a related field preferred.
• Prior experience in construction, manufacturing, or a related industry preferred.
• Experience using Sage Accounting Software preferred.
• Experience preparing project proposal packets, bid packages, or project documentation.
• Knowledge of construction project administration processes.
• Strong customer service skills and the ability to handle inquiries professionally.
• Effective problem-solving abilities and sound judgment when handling issues or escalations.
• Experience with logistics coordination is a plus.
• Ability to support leadership, project managers, and field personnel with professionalism and discretion.

Work Environment

This is an on-site, office-based role in a professional but relaxed environment. The workplace is primarily an office setting where you will perform front desk, administrative, and project support functions while collaborating closely with leadership, project managers, and field personnel. The environment has a strong team-oriented culture that values teamwork, quality, and customer service, and you will play a vital role in supporting company operations, project success, and financial processes. Dress is casual-professional, with jeans and a neat shirt acceptable, provided clothing is in good condition and free of holes. Daily work involves regular use of computers and Microsoft 365 tools, as well as standard office equipment for filing, scanning, and document management.

Job Type & Location

This is a Contract to Hire position based out of Fresno, CA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 3, 2026.

Workplace Type

This is a fully onsite position in Fresno, CA.