Office Administrator

Accounts Receivable/Payable Specialist

Preparing and processing accounts receivable invoices

Preparing and assembling accounts payable invoices

Customer follow-up on unpaid invoices

Pull all POs/invoices received for projects to include them on invoicing

Work order and invoice record keeping

Follow up with vendors on monthly invoicing for projects

Answering phone calls

Develop invoices from work orders

Master quotation and invoicing software

Submitting weekly reports on invoices processed that week as well as jobs completed that need invoiced

Preparing back up information for invoice payments

Reconciling supplier statements

Data management for statutory reporting requirements

Preparing purchase orders and ordering of supplies

Generating monthly reports on invoices processed

Works effectively with coworkers and creates a positive working environment

Shows up on time and leaves at the appropriate time

Qualifications:

Minimum two-year degree required

Previous Accounts Payable/Accounts Receivable experience

Organized and thorough work habits

Strong computer skills – Previous experience using company invoicing software

Strong secretarial skills. – Organized, able to communicate with clients and co-workers, relay messages, maintain office accounting

Ability to quickly assess problems and process workable solutions

Resourceful and motivated self-starter who can work independently and meet deadlines

Effective verbal and written communication skills for interaction with coworkers and clients

Must maintain a valid driver’s license and be insurable to drive rental vehicles

Must be 23 years of age (insurance requirement)