Accounts Payable Clerk

Job Title: Accounts Payable Technician
Job Description
This role provides day-to-day accounts payable and administrative support to the accounting department, with a focus on accurate and timely vendor payment processing. The Accounts Payable Technician works extensively in Excel and ERP systems to process invoices, print checks, and support core accounting operations while ensuring adherence to established policies and guidelines.
Responsibilities

• Process accounts payable invoices through an automated email invoice capture system (Smarteye) for the majority of the workday.
• Process purchase order (PO) invoices as they enter the system, using three-way match or two-way match for framework POs to ensure accuracy and compliance.
• Review and process payment requests as they come into the system, verifying that all required backup documentation is included.
• Process weekly freight uploads in SAP to ensure freight-related costs are recorded and paid correctly.
• Process non-PO accounts payable invoices as they come into the system, ensuring proper coding and approval.
• Create and process offsets to correct errors or adjust previously recorded transactions as needed.
• Research and resolve issues related to unpaid invoices to ensure vendors are paid within agreed terms.
• Investigate and resolve issues concerning blocked invoices, working closely with purchasing and receiving teams to resolve discrepancies and release payments.
• Review vendor and supplier statements for past-due invoices, request missing invoices, and investigate outstanding amounts.
• Handle vendor inquiries and problems related to vendor invoices, taking corrective action when necessary to maintain positive vendor relationships.
• Sort incoming mail and scan documents to the automated invoice capture email system (Smarteye).
• Print and mail checks on a weekly basis in accordance with payment schedules.
• Deposit incoming checks using an electronic deposit system to ensure timely posting of funds.
• Manage personal and shared business email inboxes, prioritizing and responding to accounts payable and administrative requests.
• Maintain open communication with vendors, suppliers, managers, and other team members to support efficient accounts payable operations.
• Complete assigned responsibilities in a timely, professional, and high-quality manner while supporting continuous process improvement.

Essential Skills

• High school diploma or GED.
• Open to entry-level candidates with a strong interest in accounting or administrative support.
• 1+ years of experience in an office setting performing administrative work or accounting support.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with ERP software; SAP proficiency is preferred.
• Basic accounting knowledge and familiarity with accounts payable processes.
• Math aptitude and the ability to work with computer spreadsheets, databases, and word processing documents.
• Understanding of Generally Accepted Accounting Principles (GAAP) is helpful.
• Strong administrative support skills, including data entry and document handling.
• Customer service orientation with the ability to support vendors and internal stakeholders.
• Effective written and oral communication skills, with the ability to explain information in both technical and non-technical terms.
• Ability to solve problems analytically, gather relevant information, and assess its importance when making decisions.
• Ability to complete work accurately and on time in a professional manner.

Additional Skills & Qualifications

• Associate or bachelor's degree in accounting, finance, or a related field is ideal but not required.
• Experience with accounts payable invoice entry and Excel-based data entry.
• Ability to think creatively and identify opportunities to improve processes.
• Ability to work effectively with globally dispersed teams and collaborate across functions.
• Demonstrated personal integrity and reliability in handling financial information and vendor relationships.
• Strong initiative, with a willingness to seek and act on opportunities to improve organizational performance.
• Demonstrated ability and willingness to learn, including seeking development opportunities and learning from team members and past mistakes.
• Ability to translate specific goals into concrete actions and follow through to achieve those goals.
• Ability to contribute positively to a results-driven, high-achieving team environment.

Work Environment
This position follows a hybrid work schedule, combining remote work with onsite collaboration. Team members work onsite on Tuesdays and Wednesdays, with a total weekly schedule of approximately 32 to 40 hours. The role operates within a professional accounting and finance environment that relies on Microsoft Office, SAP, and automated invoice capture tools such as Smarteye. The team culture emphasizes flexibility, support, and continuous learning, with leadership that is passionate about training and development. The organization offers a positive culture, strong benefits, and a collaborative, understanding team environment where open communication and mutual support are encouraged.
Job Type & Location
This is a Contract position based out of Portland, OR.
Pay and Benefits
The pay range for this position is $22.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Portland,OR.
Application Deadline
This position is anticipated to close on Jun 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.