Front Office Coordinator

Job Description

Temp to Perm Front Office Coordinator, New York

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Career Group Companies is seeking a polished, personable Front Office Coordinator to join our internal team. As an integral part of our office, you’ll help create a welcoming, professional environment for our recruiters, candidates, clients, and guests while keeping daily office operations organized and running smoothly. This is a great opportunity for someone who is organized, proactive, and enjoys being at the heart of a collaborative office environment.

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What you’ll do:

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• Welcome and direct clients, candidates, visitors, and guests with warmth and professionalism
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• Answer and route incoming calls, taking accurate messages and directing inquiries to the appropriate team members
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• Manage conference room and common-area calendars and coordinate meeting setups
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• Receive, organize, and distribute incoming mail and packages
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• Manage office supplies and inventory, placing orders and keeping shared spaces fully stocked
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• Maintain a polished, organized, and welcoming reception area, kitchen, conference rooms, and common areas
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• Coordinate building access for employees and visitors
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• Assist with internal meetings, company events, and office initiatives
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• Provide administrative support to internal teams and take on special projects as needed
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Why you’re perfect for this:

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• You have 1-3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role
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• You have a polished, professional presence and genuinely enjoy working with people
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• You’re an exceptional communicator with a warm and service-oriented approach
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• You’re highly organized and can confidently prioritize multiple requests at once
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• You’re proactive, resourceful, and comfortable finding solutions independently
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• You have strong attention to detail and take pride in keeping an office running smoothly
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• You’re proficient in Microsoft Office and comfortable learning new office systems and technology
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• You’re a collaborative team player with a positive, can-do attitude
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