Office Manager

Office Services Coordinator

Join Our Team

We are seeking a reliable, service-oriented Office Services Coordinator to support our daily office operations and create an exceptional experience for employees, clients, and guests. This is an excellent opportunity for an organized and hands-on professional who enjoys a fast-paced environment and takes pride in maintaining a well-run workplace.
In this role, you will assist with office facilities, events, meeting support, mail services, inventory management, and employee experience initiatives. If you thrive in a role where no two days are the same and enjoy being the go-to person for office support, we'd love to hear from you.

Key Responsibilities

Office Operations & Facilities Support

• Maintain the appearance, organization, and readiness of office spaces, including conference rooms, kitchenettes, workstations, and shared supply areas.
• Set up and break down meeting rooms and common areas for meetings, trainings, events, and client visits.
• Support office moves, floor plan updates, workstation changes, and office improvement projects.
• Troubleshoot and coordinate repairs for office furniture, equipment, and workspace needs.
• Communicate with building management, maintenance teams, and vendors regarding service requests and facility needs.

Events, Meetings & Hospitality

• Coordinate and support office events, meetings, and employee activities.
• Manage room setup, catering, refreshments, vendor coordination, attendee support, and event cleanup.
• Assist leadership teams with meeting logistics and conference room preparation.
• Support large-scale meetings and events, including room reconfigurations and basic audiovisual assistance.
• Help coordinate on-site and off-site meetings, trainings, client meetings, and stakeholder events.

Mail, Shipping & Inventory Management

• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing shipments and shipping labels using various carrier services.
• Maintain employee mail distribution lists and mailbox assignments.
• Manage inventory of office supplies, kitchen supplies, toner, and other workplace essentials.
• Ensure supplies are stocked, organized, and readily available across office locations.

Employee & Guest Experience

• Assist with workstation setup for new employees, including coordination of office supplies and workspace readiness.
• Support employee offboarding by packing workstation items and preparing spaces for future use.
• Process employee badge and professional photos, including uploading information into internal systems.
• Provide front desk coverage as needed, including answering phones, greeting visitors, and supporting guest check-in/check-out.
• Deliver exceptional customer service to employees, clients, guests, vendors, and leadership teams.

Qualifications

Required

• High school diploma or GED.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Professional, customer-focused attitude with a commitment to delivering outstanding service.
• Ability to meet daily deadlines in a fast-paced environment.
• Ability to lift and move packages and office materials weighing up to 50 pounds.

Preferred

• Previous experience in office administration, office services, facilities support, hospitality, customer service, event coordination, or a related field.
• Experience supporting a corporate office environment.
• Familiarity with office equipment, mail services, and inventory management.

Job Type & Location
This is a Contract position based out of Minneapolis, MN.
Pay and Benefits
The pay range for this position is $21.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Minneapolis,MN.
Application Deadline
This position is anticipated to close on Jul 27, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.