Office Administrator

This job description accurately reflects duties for the Office Administrator position. Reasonable accommodations are considered under local, state, or federal law. Job Title Office Administrator Status Part-time (15‑20 hours per week) Qualifications Excellent written and verbal communication skills. Strong organizational and interpersonal skills. Ability to accurately complete administrative forms and reports in a timely manner. Proficiency in data entry and basic office equipment (phone, copier, computer). Experience with Chambermaster or similar CRM software is preferred. Position Requirements Schedule: Must be available to work 15‑20 hours per week across 3 weekdays and Saturday. Maintain acceptable attendance and punctuality standards. Ability to work effectively in a culturally and ethnically diverse membership environment. Responsible To President Position Summary To support the daily operations of the TriCounty Area Chamber of Commerce by providing high‑level administrative support, assisting members with digital tools, and ensuring accurate maintenance of membership records and billing data. Performance Responsibilities Member Support & Engagement Field and execute incoming inquiries from members and the community, providing business referrals as appropriate. Assist members with the Member Information Center (MIC), specifically managing login information and navigation. Input member data into the MIC, including directory listings, community events, job openings, and news releases. Respond to inquiries and complaints in a timely and professional manner. Availability to occasionally attend events. Data & Financial Administration Assist in executing monthly membership and event billing via Chambermaster. Perform data entry for new members, upcoming events and renewals. Maintain a detailed master list of members, tracking specific benefits received. Prepare monthly reports regarding anniversaries and renewals, coordinating “Thank You” emails from the President. Process Certificates of Origin for local businesses. Office Operations & Collateral Assemble New Member Welcome Folders for orientations and Prospect Folders for office visitors. Maintain an updated brochure rack with current event information. Create Board and Ambassador name tags as needed. Manage the filing of Chamber documents, receipts, and records. Answer and direct phone calls while maintaining a professional office atmosphere. Physical Demands of Job Continuous Action: Sit, stand and walk for up to 1 hour each in an 8‑hour workday. Lifting: Ability to lift/carry up to 30 lbs. occasionally. Repetitive Motion: Use hands for simple grasping, fine manipulation, typing, and filing. Occasional Activity: Bending, squatting, and reaching. Contact Us to Apply TriCounty Area Chamber of Commerce is an Equal Opportunity Employer. If you would like to apply for this role, please send your resume and a brief explanation of why you would be a great fit for our team to View email address on click.appcast.io . #J-18808-Ljbffr TriCounty Area Chamber of Commerce