IT Procurement Specialist

IT Procurement Specialist

Job Title: IT Procurement Specialist (Hybrid)

Location: Austin, TX

Work Type: W2 (No Benefits)

Onsite: 2 Days minimum

Remote: 3 Days (Subject for approval by Direct Supervisor)

The Candidate will perform advanced purchasing and procurement work. The candidate should have a strong background in IT solicitation and DIR procurement procedures. The work involves planning, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued.

Responsibilities include tasks like:

• Coordinating the preparation, review, tracking, and processing of purchase orders.
• Providing consultation to business users and technical resources for major information technology solicitations.
• Coordinating and facilitating procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
• Developing solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
• Reviewing the preparation and distribution of bid invitations to vendors.
• Facilitating meetings and performing problem resolution.
• Maintaining effective working relationships with vendors and suppliers.
• Reviewing or preparing the delivery of statutorily required reports.
• Monitoring the requisitions and orders of merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
• Monitoring legal and regulatory requirements pertaining to purchasing and procurement.
• Performing other related work as assigned.

Must be able to:

• Work independently in a diverse team environment with on-site and remote teams.
• Lead or attend meetings with business users to coordinate activities.
• Lead evaluations for major solicitations.
• Multi-task with a willingness to put in extra effort when necessary.
• Identify problems and propose innovative solutions.
• Communicate complex concepts clearly, accurately, and effectively both verbally and in writing.
• Participate and/or lead in project management, coordination, planning, and scheduling with CPA staff.
• Follow written standards and procedures as well as work independently.
• Keep management informed of status of on activities through accurate, timely, and appropriate reporting.

Candidates Must Have:

• 4 - 8 years experience in the procurement field
• Possess an active Contract Texas Certified Developer (CTCD) Certificate.
• Strong written, verbal, and interpersonal communication skills.
• Strong research and problem-solving skills.

Candidate Skills and Qualifications:

Required:

• Knowledge of purchasing and procurement methods and procedures.
• Knowledge of Department of Information Resources (DIR) and other supply sources
• Knowledge of Texas state procurement laws and statutes
• Experience in collaborating and communicating effectively across multiple subject matter groups
• Experience in contract negotiation strategies and techniques
• Experience in leading major information technology solicitation meetings and evaluations
• Knowledge of Microsoft Office 365 tools: Word, Excel, Teams, SharePoint
• Knowledge of security policy, procedures, and requirements
• Certified Contract Texas Developer (CTCD)

Preferred:

• Knowledge of Centralized Accounting Payroll/Personnel System (CAPPS) Purchasing Module