Plant Admin Asst

Essential Job Functions Adhere to all health and safety policies/procedures, Good Manufacturing Practices (GMPs) and PPE requirements. Responsible to adhere to food quality and food safety as per the standard(s) provided by corporate, customer, and/or governing bodies (ex. SQF). Scan, file, and organize documents into a database or SharePoint, and prepare files for storage. Input data, update values in spreadsheets using Excel, and transfer data between PDF/Word and Excel with formula setup. Review environmental reports, record critical information, download, edit, and consolidate report data. Conduct research on various topics as needed. Open Text Resolution Determine invoice issues (PO, GR and coding, etc.) on the open text document and refer to correct associate within plant for resolution. Purchase Order Subject Matter Expert Full knowledge of how to write and receive PO’s. Understanding of accounting structure in order to properly assign account coding. Vendor management Process vendor set-up requests. Assist vendors with invoice inquiry. Maintain Purchase Orders Regular review of Purchase Orders in order to set Delivery Complete & Final Invoice flags Ensures timely receipt. Maintain detailed records of all invoices, payment status, and communication with vendors. Process payroll and conduct daily attendance reviews for tracking purposes as required. Ensure records are updated in the ERP system and support requests from the corporate office. Identify and implement improvements in the accounts payable process to enhance accuracy and efficiency. Maintains meeting minutes, manages the yearly calendar, and prepares presentations for meetings and town halls. Organize monthly recognition programs, milestone celebrations, and appreciation events. Assist with compliance documentation, training materials, and office organization. Manage newsletters, employee suggestions, and team-building activities. Coordinate charity drives, seasonal events, and safety awareness campaigns. Process Improvement – Streamline workflows, support audits, and enhance operational efficiency. Prepare and distribute various plant reports, schedules, and performance metrics. Maintain safety boards, display boards, and company dashboards. Track downtime and operational performance records. Oversee uniform program, including orders, audits, and returns. Process invoices, expense reports, and payment reconciliations. Assist with interview coordination and new hire onboarding including requests for supplies, badges, and uniforms. Organize staff events, lunches, and engagement activities. Manage mail services, shipping, and office supply inventory. Oversee locker assignments, breakroom supplies, and vending operations. Coordinate travel arrangements and related expense reporting. Handle regulatory reporting and maintain required licenses and permits. Ensure timely renewals for company vehicles and site certifications. Required Skills Knowledge of general accounting principles. General math skills. Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs. Strong analytical, problem‑solving, and decision‑making skills. Excellent verbal, written, and listening abilities for effective interactions with both internal and external stakeholders. High level of accuracy, attention to detail, and commitment to maintaining confidentiality. Excellent data entry skills. Effective organizational, stress and time management skills. Ability to work independently or as a team member. Competencies Time Management: Efficiently managing time to handle multiple tasks and deadlines while maintaining a sense of urgency. Prioritization: Identifying and focusing on the most critical tasks to maintain product quality. Collaboration: Work closely with the local purchasing and receiving teams to align on invoicing processes and ensure accurate flow of information between the facility and corporate AP team. Conflict Resolution: Handling disputes and disagreements professionally. Education and Experience High School Diploma or GED; Associate degree or equivalent from a two‑year college or technical school preferred. HRIS experience a plus. 1–3 years of experience in accounts payable or a similar financial role. 1–3 years of experience in a manufacturing or production environment is preferred. Experience with ERP systems (e.g., SAP, Oracle, or similar) is a plus. Working Conditions Work Schedule: Weekdays, weekends, afternoon, evenings, overnight and holidays may be required. Work Environment: Fast‑paced environment that requires adaptability and responsiveness. Travel Requirements Travel anticipated: Rarely Physical Requirements R = Rarely (0–15%), O = Occasionally (16–45%), F = Frequently (46–100%) Stand or Sit – Rarely Stoop, kneel, crouch, or crawl – Rarely Lift or carry up to 50 lbs. (minimum 5 lbs.) – Rarely Walk – Rarely Drive – Rarely Climb (stairs/ladders) or balance – Rarely Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Refresco is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national orientation, sexual orientation, age, marital status, disability, gender identity, gender expression, Veteran status, or any other classification protected by federal, state, or local law. #J-18808-Ljbffr DBA-Verwaltungs-Gmbh