Administrative Specialist II

Administrative Support Position

Under general supervision the purpose of the job is to perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, specialized recordkeeping and database management, and/or specified information gathering projects and tasks. Coordinates specified administrative activities and reports across several organizational units within the related department. Performs related work as directed.

Minimum Education:

• High School education or equivalent required.
• An equivalent combination of experience and education may be considered.

Minimum Experience/Training:

• One to three years of administrative support, office, or related experience required.

Essential Functions:

• Daily- 25%: Provides administrative support for several organizational units within the department, i.e. filling, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users.
• Daily - 20%: Oversees and/or performs a range of diverse administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues.
• Daily- 10%: Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation
• Daily - 10%: Schedules and coordinates meetings and events; maintains calendars, appointments and/or other similar activities.
• Daily - 10%: Prepares routine correspondence utilizing office software, templates, and existing form letters.
• Weekly -10%: Initiates and maintains requisitions, disbursements for the department's purchases to initiate the purchasing process. Including processing and reconciling travel expenses. Performs database management and maintenance, ensuring data accuracy
• Daily - 10%: Researches and gathers information for projects and assist with the development of college wide reports.
• Daily -5%: Other duties as assigned.

Knowledge, Skills, and Abilities:

• Provides basic training to student workers and part-time employees on standard operating office procedures
• Contributes as a team member
• Requires computer skills; e.g. data entry and email.
• Basic Internet skills for research. Basic skills on Microsoft Office Suite required.
• Solid communication skills (both written and oral) in order to represent the work area.

Our Culture At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Position Time Type: Part time

Position Number: P0046747

Department: North Health Science Nursing

Salary Range: $14.00 - $17.23 per hour (Hourly rate commensurate with education and experience)

Posting End Date: Open Until Filled

Work Schedule: Monday Friday/Weekends/Varies

To be considered for this position, a completed online employment application form along with a resume are required.

Designated Essential Personnel: No

Special Instructions to Applicant:

For positions requiring a degree, official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email the document to View email address on click.appcast.io or fax to View phone number on click.appcast.io, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application**

Please refer to the link with the instructions on how to submit an application with multiple documents.

Employment is contingent upon the successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.