Office Coordinator

Job Description

Job Description

Office Coordinator

We’re looking for a reliable and professional Office Coordinator to be the face of our office. This role is perfect for someone who enjoys staying organized, supporting a team, and creating a welcoming, efficient workplace.

• Greet visitors and maintain a polished front desk presence
• Answer and direct incoming calls
• Handle follow-ups with clients, including payment reminders
• Print, scan, and file documents; keep records organized
• Assist with basic proposals using templates
• Manage Certificates of Insurance (COIs) and related documentation
• Support day-to-day office operations and administrative tasks

• Strong Microsoft Office skills (Excel for tracking, Word for documents)
• 1+ years of xperience with front desk or administrative support
• Experience in construction, engineering, real estate, or similar industry
• Familiarity with COIs (Certificates of Insurance)
• Experience with billing or client follow-ups
• Basic scheduling or proposal support

• Stable Monday–Friday schedule (no weekends)
• Be the go-to person and central hub of the office
• Supportive, team-oriented environment
• Entry into a growing industry with long-term potential
• Clear expectations and consistent workload

Job Type & Location

This is a Contract position based out of Sunrise, FL.

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Sunrise,FL.

This position is anticipated to close on Jun 27, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.