Business Operations Coordinator

Be the operational backbone that helps our teams grow people, grow the business, and grow profits.

We’re looking for a highly organized, proactive, and dependable Business Operations Coordinator to support daily operations and keep our business unit running smoothly. This role serves as the central hub for administrative coordination, communication, compliance, and operational support—allowing leaders and field crews to stay focused on delivering exceptional service.

If you thrive in a fast-paced environment, enjoy solving problems, and take pride in creating order and efficiency, we’d love to hear from you.

What You’ll Do

Growing People

• Assist with onboarding and offboarding paperwork

• Support payroll, timekeeping, and employee documentation

• Coordinate safety administration, including toolbox talks, certifications, and compliance tracking

• Serve as a reliable point of contact for field staff to reduce confusion and administrative friction

Growing the Business

• Support daily administrative needs for the Business Unit

• Maintain organized records, service documentation, contracts, and renewals

• Answer incoming calls to the main office line and communicate operational updates

• Coordinate meetings, trainings, and company events

• Act as a liaison between field teams, leadership, and corporate departments

• Maintain and support operational systems including Aspire, Microsoft Office, Adobe, Sicunet Neptune, Azuga, Commander 4, B.Smart, and AT&T phone systems

• Keep templates, workflows, and data accurate, organized, and scalable

Growing Profits

• Assist with invoicing, billing, and supporting documentation to ensure accurate cash flow

• Coordinate with accounting to resolve discrepancies

• Track vehicles, equipment, inventory, uniforms, and PPE

• Maintain safety and compliance records to support audits and reduce operational risk

• Support seasonal operational needs, including snow administration

What We’re Looking For

• Strong organizational and multitasking skills

• Excellent communication and follow-through

• High attention to detail and accuracy

• Ability to work independently and prioritize effectively

• Professional and service-oriented mindset

• Experience with administrative operations, payroll support, invoicing, or compliance tracking preferred

• Proficiency in Microsoft Office and business software systems

Why Join Us?

• Be part of a growing, team-oriented organization

• Play a key role in supporting operations and field success

• Opportunity to create structure, improve systems, and make a measurable impact

• Collaborative environment focused on accountability, growth, and service excellence

Apply today and help us build a stronger business from the inside out.