Administrative Assistant

Administrative AssistantAlexander County, NC$34,978.23 - $49,423.32 AnnuallyServices Center - 151 W Main Ave Taylorsville, NC 28681Full-TimeJob Number: 202600051Department: Building InspectionsOpening Date: 08/12/2026FLSA: Non-ExemptPosition DescriptionProvides a variety of administrative functions to assist department staff in carrying out administrative activities. An employee in this class is responsible for providing a variety of administrative functions in assisting the Director and other staff in daily affairs. Interprets, develops, and carries out policies and procedures for all programs. Work also includes greeting the public and all other persons as they enter the Inspections Department. Employee should have considerable knowledge of effective practices to plan and ensure the public and clients are greeted and helped in a timely manner with a comprehensive responsibility for administrative operations. Work is performed under direct supervision of the Inspections Director.ResponsibilitiesServes as administrative support to the department; screens calls and inquiries, secures and gives information.Schedules inspections and enters information into the computer system.Develops and revises work procedures and methods.Secures information via telephone or personal contact; selects appropriate materials to answer questions and often handles the inquiries independently.Handles confidential or sensitive information in an appropriate manner.Uses Microsoft Office in generating correspondence, memoranda, notes, reports or other materials; review work for compliance with instructions, spelling, punctuation and basic grammar; proofreads final copies of materials.Handles receipt of money and funds for its security and appropriate deposit.General knowledge of local, state, and federal regulations pertaining to the office operations of a land use regulation department.Maintains contact with local and state agencies as well as private entities to gather information and/or explain agency policies and procedures.Performs other duties as assigned.Knowledge, Skills, & AbilitiesThorough knowledge of office practices and procedures.Ability to analyze and interpret policy and procedural guidelines and to resolve problems and questions, independently.Thorough knowledge and ability to use correct grammar, vocabulary, and spelling.Considerable knowledge of County function to which assigned and related policies, procedures, and regulations.Ability to be tactful and courteous, communicate effectively in person and by telephone.Ability to gather and give basic information and instructions on departmental programs based on inquiries.Ability to gather and compile materials from a variety of sources.Ability to use a wide variety of word processing and other computer software to generate work for the office assigned.Ability to use judgment in organizing and establishing priorities and work assigned.Must be skilled in organizing work flow and coordinating activities.Ability to handle and process sensitive and confidential information and data appropriately.Ability to record information and balance figures.Ability to compile information based on general instructions.Ability to arrange and place records, reports and files into a proper sequence; establish and maintain inventory records management systems.Ability to establish and maintain effective working relationships with supervisor, employees, and the general public.Required Minimum Education / ExperienceHigh school diploma or equivalent and four years of progressively responsible secretarial/administrative experience including substantial public contact; orTwo-year secretarial science or business administration program and two years of responsible secretarial or clerical/administrative experience; orEquivalent combination of education and experience.Alexander County is a rewarding and supportive workplace, where employees are valued and encouraged to grow. We offer a full compensation package including quality benefits that include flexible options designed to meet the diverse needs of our employees and their families.HEALTH CARE Medical Insurance – Employee medical insurance is 100% paid provided wellness incentive requirements are met. Spouse and family coverage is available at employee expense per pay period: Child: $75.00 Children: $225.00 Spouse: $250.00 Family: $425.00 Dental Insurance – Employee dental insurance is 100% paid. Spouse and family coverage is available at employee expense per pay period: Child(ren): $19.28 Spouse: $21.47 Family: $59.52 Vision Insurance – Employee vision insurance is 100% paid. Spouse and family coverage is available at employee expense per pay period: Child(ren): $4.19 Spouse: $3.77 Family: $8.12WELLNESS Health Clinic – Available to all County employees and dependents covered under the medical insurance plan. Covered visits include ear infections, colds, first aid, physicals, and other acute care needs. Complementary Alternative Medicine (CAM) – The medical plan offers alternative therapies such as acupuncture, hypnotherapy, massage therapy, yoga, and others. Specific requirements must be met for partial reimbursement - refer to the employee benefit guide for more information. Employee Assistance Program (EAP) – Counseling services are available to all employees and dependents in the home. Services are provided in a private and confidential setting. The County provides coverage for the first five visits per year. YMCA – No joining or monthly membership fees for eligible employees. Employees may opt to upgrade their membership to a family rate of $7.50 per pay period. Genesis Fitness – Discounted member fees for eligible employees - refer to the employee benefit guide for more information.WORK/LIFE BALANCE Holidays – Twelve days of paid leave are provided throughout the year to eligible employees. Sick Leave – Employees earn eight hours per month; EMS employees earn 11 hours per month. Annual Leave – Employees earn prorated hours per month based upon years of service and hours worked. Birth Month Leave – Employees will receive the equivalent hours of one regular workday added to their annual leave on the second day of their birth month. Community Involvement Leave – Employees earn eight hours per calendar year, expiring on December 31. Bereavement Leave – Employees are given 24 hours of paid leave to grieve the loss of an immediate family member. Parental Leave – Eligible employees can request up to 6 weeks of paid leave per calendar year. Discount Tickets – Discount tickets to various recreational venues including AMC Theaters, Carowinds, Tweetsie Railroad, Biltmore Estate, and others.FINANCIAL STABILITY NC Local Government Retirement System – The Local Governmental Employees' Retirement System (LGERS) is a defined benefit plan. Full-time and eligible part-time employees are automatically enrolled in the system. Employees contribute a mandatory, fixed 6% on a pre-tax basis. An employee is considered vested after five years of contributory service. Life Insurance – $12,500 of Life and AD&D at no cost to the employee. Additional coverage is available at employee expense. Longevity – After five (5) years of continuous full-time County service, employees receive an annual lump sum payment of 1.5% of their salary during their anniversary month. Moving forward, the amount increases by .10 per year based upon years of service. 401k and 457 Deferred Compensation – The County will match full-time and eligible part-time employee's voluntary 401(k) contribution, up to 2% of their salary. Sworn Law Enforcement Officers (LEO) receive an additional automatic 5% County contribution. Tuition Reimbursement – Employees who have completed their initial probationary period are eligible to participate in the tuition reimbursement program of up to $1,000 per semester in qualified expenses. Supplemental Benefits – The County partners with Aflac, as an employee option, for additional supplemental benefits. Local Government Federal Credit Union (CIVIC) – Memberships are available to County employees.For additional details on benefits, please review the Alexander County policies at or contact the Human Resources Department.