Document Processing Associate

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.
Document Processing Associate

Hourly Full Time Clerical Chicago, IL, Chicago, IL, US
Job Posting Title Document Processing Associate (On-Site)
Job Description
Job Summary:
Join Neumo's Chicago Scanning Operations team and play an important role in preserving historical, legal, and government records for future generations.
Our team partners with local government agencies to convert physical records into secure, high-quality digital archives. As a Document Processing Associate, you'll work hands-on with a variety of materials including microfilm, roll film, books, files, and paper documents, helping ensure important information remains accessible and protected.
This is an excellent opportunity for individuals who enjoy detail-oriented work, thrive in structured environments, and take pride in producing accurate results. No prior scanning experience is required. We provide training for candidates who demonstrate reliability, strong attention to detail, and a willingness to learn.

Duties and Responsibilities:
Document Preparation & Scanning
Prepare materials for scanning by removing staples, bindings, paper clips, and other fasteners
Operate document scanning and imaging equipment
Capture high-quality digital images of paper records, books, files, microfilm, roll film, and other archival materials
Organize, stage, track, and return documents throughout the scanning process
Follow established procedures for handling confidential and sensitive records
Inventory & Data Management
Maintain accurate inventory records using Microsoft Excel and internal systems
Perform data entry and document tracking activities
Verify document counts and maintain accurate project records
Quality Control & Digital Processing
Review scanned images for accuracy, completeness, and image quality
Verify that records meet project and client requirements
Perform basic image corrections when needed
Identify and resolve scanning errors
Teamwork & Professionalism
Communicate effectively with supervisors, project leads, and team members
Support project deadlines and production goals
Represent Neumo professionally while working at client locations
Follow all confidentiality, security, and document-handling procedures
Education and Experience:
High School Diploma or equivalent
Experience in document scanning and data entry
Experience with scanning equipment such as OPEX, Inotec, or similar production scanners
Experience working with microfilm or roll-film scanning
Experience performing quality control or production-based work
Familiarity with digital imaging concepts such as file formats, image resolution, and image quality

Knowledge, Skills and Abilities:
Basic computer skills and ability to learn new software quickly
Proficiency with Microsoft Excel
Familiarity with Microsoft Outlook and Teams
Strong attention to detail and commitment to accuracy
Ability to follow established procedures and instructions
Reliable attendance and punctuality
Enjoy staying productive and maintaining a consistent workflow
Take pride in producing accurate, high-quality work
Demonstrate reliability and strong attendance habits
Work efficiently while maintaining attention to detail
Adapt to changing project priorities and assignments
Support team goals and contribute positively to the work environment
Take initiative to learn new skills and support the continued growth of the scanning operations team
Work is performed primarily at client locations where records are stored and processed
Project sites may include office environments, records facilities, or warehouse-style locations
Team members may be assigned to different projects based on business needs
Moderate noise levels and regular use of scanning equipment, computers, and office technology
Professional conduct is required at all times, as employees represent Neumo while working on-site
Team members may be assigned to different projects, document types, and client locations based on business needs, project schedules, and operational priorities.

Physical Demands:
Ability to lift and move materials weighing up to 30-50 pounds, depending on project needs
Frequent movement of files, boxes, books, film, and document containers
Ability to sit or stand for extended periods while performing repetitive tasks
Regular use of computers, scanners, printers, and other office equipment
Ability to move throughout office, records-storage, and warehouse environments
With the backing of four decades of public sector expertise and corporate capability, Neumo has successfully supported government services. Neumo was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States.
Neumo is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Neumo offers more administrative and financial support to government officials than any other organization. And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more.
Neumo offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.
Neumo is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.

J-18808-Ljbffr