Administrative Assistant III at CCA

Salary: $4,280.00 - $5,136.00 Monthly Location : Aurora, CO Job Type: Full Time Job Number: GJC-000547 07/26 Department: Community College of Aurora Opening Date: 07/08/2026 Closing Date: 7/17/2026 4:00 PM Mountain FLSA: Determined by Position Type of Announcement: This position is open only to Colorado state residents. FLSA Status: Non-Exempt; position is eligible for overtime compensation. Department Contact Information: Ashleigh Barnett, View email address on click.appcast.io, View phone number on click.appcast.io Salary Note: Although the full salary range for this position is provided, appointments are typically made at or near the range minimum. Primary Physical Work Address: Community College of Aurora, Human Resources, 16000 E. CentreTech Parkway, Aurora, CO 80011 Hiring Pay Rate: The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $4,280.00 per month, depending upon internal equity, experience, education, and training. Position is eligible to receive shift differential pay for all applicable hours. How To Apply: Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. Department Information GJC-000547 07/26; Enrollment Management and Completion Community College of Aurora is a vibrant, growing, diverse, urban community college committed to student engagement, innovative teaching, and a global, multicultural perspective on learning. The college has built a reputation of excellence by cultivating a "family" culture that values students, faculty, and staff. Why work for Community College of Aurora? In addition to rewarding and meaningful work, we offer the following benefits : Medical and dental health plans Retirement savings through Employer supplemented Paid life insurance Short- and long-term disability coverage 10 paid holidays per year plus vacation and sick leave state employee discount program employee wellness program Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program Note: This full-time position is in-person with no remote options available. Work hours for this position will be Monday through Friday from 8:00 a.m. to 5:00 p.m. May be required to work occasional evenings and weekends for special events. EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from View email address on click.appcast.io and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail. Description of Job This full-time position supports the Registration and Enrollment Management and Completion Division in the One-Stop Enrollment office. The role provides guidance on admissions applications, registration processes, COF procedures, and graduation support while communicating effectively with internal and external customers in both written and verbal formats. ADMISSIONS APPLICATION AND TUITION CLASSIFICATION • Process pending applications in Banner and Recruit systems • Review applications in SAFE software to identify potential fraud • Assist students with admissions applications in-person and by phone • Generate and review daily new applicant reports • Notify students potentially eligible for in-state tuition based on military service, dependency status, citizenship type, undocumented status, or WUE eligibility • Guide students through tuition classification forms and appeal deadlines • Archive student communications and maintain detailed notes • Process tuition classification forms as primary staff member • Apply knowledge of state and federal regulations related to applications and tuition classification COF (COLLEGE OPPORTUNITY FUND) PROCESSING • Process COF query files daily • Contact students with missing COF information weekly and resolve data issues promptly • Complete COF reconciliation and invoice files accurately and on time • Process COF appeals and submit COF corrections bi-weekly • Submit invoice files by CDHE-required deadlines • Submit COF reconciliation files at semester end • Communicate with students missing COF documentation monthly until resolved • Maintain documentation and update notes for all COF corrections ONE-STOP OFFICE STUDENT REGISTRATION AND FORMS SUPPORT • Assist students with adding, dropping, withdrawing, and waitlisting classes • Provide support for MyCCA, Navigate, and D2L platforms • Authorize COF stipends and process registration forms • Support application completion, email login, and password resets • Serve as front-line staff for all registration, records processes, and form completion GRADUATION APPLICATION AND TRANSCRIPT SUPPORT • Support Graduation Processor during peak seasons (primarily April and May) • Process graduation applications in Banner • Verify students' current programs and completed coursework • Communicate missing coursework requirements to students • Perform data entry with attention to detail • Prepare transcripts for evaluation and index documents to BDM • Utilize Excel and mail merge functions as needed REGISTRATION COMMUNICATIONS AND DOCUMENT MANAGEMENT • Provide backup support for registration phone queue • Respond to inquiries sent to Registration and International Student email accounts • Scan, upload, and index Registration, Records, and Advising documents into BDM Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description:

G3A4XX

Minimum Qualifications: Experience Only: Three (3) years of general office or clerical experience, including at least one (1) year of experience using Microsoft Excel or a similar spreadsheet program to organize, analyze, and report data. This may include creating and maintaining spreadsheets, using formulas/functions, sorting and filtering data, generating charts or simple reports, and preparing data for sharing with others. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. Do not use "see resume" statements in application. Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated. Or Education and Experience: College, university, or non-correspondence business school course work from an accredited institution in Business or a related field may substitute for the clerical experience as listed above on a year for year basis. However, there is no substitution for the specific experience listed. A copy of your transcripts verifying the required credits must be received by application deadline in order to be considered. Please redact age-related information on your transcript. Preferred Qualifications: We prefer the ideal candidate to have experience in higher education, particularly in student services or enrollment management. Familiarity with the Banner system is not a requirement but experience with student customer service management (CRMs) systems is desired. Demonstrated experience serving diverse student populations is a valued asset for this position. Conditions of Employment: Must submit to and successfully complete a preemployment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide CCA Office of Human Resources with an official disposition of the charges. Appeal Rights: As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: View phone number on click.appcast.io. Phone: View phone number on click.appcast.io. Email address: View email address on click.appcast.io. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at . Supplemental Information This posting may be used to fill one or more similar positions in the future. Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application. CCA recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool. Selection Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position. Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law. Americans with Disabilities Act (ADA) Accommodations: As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Erica Hines, View email address on click.appcast.io, View phone number on click.appcast.io. Pregnant Worker's Fairness Act: The Pregnant Worker's Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erica Hines, View email address on click.appcast.io, View phone number on click.appcast.io. Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less. The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at . A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses. FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO: Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 Are you a current resident of the State of Colorado who can provide proof of Colorado residency? Yes No 02 Are you willing to submit to a pre-employment background check as a condition of hire? Yes No 03 Please describe your experience providing administrative support. Include the type of environment you worked in and the kinds of responsibilities you performed on a regular basis. 04 Please describe your experience using Microsoft Excel or a similar spreadsheet program in an office or administrative setting. Be sure to include the types of tasks you performed (such as data entry, formula creation, or report generation), the complexity of the spreadsheets you managed, and the setting in which the work was done. 05 Please describe your experience using Banner, Microsoft Office applications (such as Outlook, Word, and Excel), and any other software applications relevant to this position. Include the types of tasks you performed with each system and your level of proficiency. Required Question State of Colorado