Office Assistant

Job Description

Job Description

Office Assistant - Entry level

Tristate Tree Service is seeking a dependable and organized Office Assistant to keep our day-to-day operations running smoothly behind the scenes so our crews can focus on what they do best.

JOB OVERVIEW

Perfect entry-level opportunity for someone with strong computer skills and a knack for staying organized. This role requires excellent digital organization skills, comfort handling money and customer payments, and a willingness to be out and about running errands in a company vehicle. We'll train you on industry knowledge - we need your tech skills and fresh perspective.

KEY RESPONSIBILITIES

Office Management

• Scan, file, and organize all incoming paper documents

• Handle incoming and outgoing mail

• Deposit checks and run cash to the bank

• Take payments from customers if they come into the office

• Write and send thank-you cards to customers

Office Upkeep

• Ordering office supplies and making supply runs as needed

• Keep office clean and common areas organized

Inventory

• Perform a weekly inventory count of office and shop supplies

• Maintain the count in Excel and flag items running low

Administrative and Errands

• Handle DMV renewals for company vehicles and track expiration dates

• Sort and prepare marketing flyers and deliver them to USPS

• Run errands in a company vehicle - bank, post office, supply pickups, and other urgent trips

Systems Development

• Maintain tracking systems for supplies and paperwork

• Suggest improvements to existing procedures

QUALIFICATIONS

Required

• High school diploma or technical school

• Strong computer skills - Excel proficiency required

• Detail-oriented with excellent organizational skills

• Valid driver's license with clean record

Ideal Candidate

• Looking to start a career in office administration

• Comfortable learning new software systems quickly

• Detail-oriented with ability to follow established procedures

• Proactive in suggesting improvements to existing systems

Pre-Employment Requirements: This position requires successful completion of pre-employment screening, including but not limited to: background verification, and motor vehicle record review. Employment is contingent upon satisfactory results of all required screenings. Candidates unable to meet these requirements should not apply.

COMPENSATION AND BENEFITS

• 401(k), health/dental/vision, life insurance, PTO

• Monday-Friday schedule - no weekends

ABOUT TRI-STATE TREE SERVICE

For over 30 years, Tri-State Tree Service has been excellence in tree service, serving Pensacola, FL. As a TCIA-accredited company, we're among the elite—less than 1% achieve this certification.

Ready to bring your tech skills to the tree care industry? Apply today!

*All offers of employment are conditional pending satisfactory completion of required pre-employment screenings in accordance with company policy and applicable law.