Contract Specialist

Contract Specialist (Procurement Dept)

Under general supervision, this position administers, organizes and coordinates all aspects of pre award and post award functions of specialized procurement services for city departments. Reports to the Purchasing Agent.

Job Functions:

• Collects or assists in collecting technical information for the development of proposals for city services, supplies and equipment.
• Writes Requests for Proposals to meet the city's needs or the needs of internal customers.
• Monitors, analyzes and incorporates changes from legal document and internal supply market drivers into customer requirements, which can impact future business performance, such as materials. labor and fuel cost.
• Confers with supplier representatives to ensure full understanding of bid requirements and respond to inquiries from vendors and the public.
• Update contract reports and makes sure contracts are renewed in a timely manner. Works with the City Attorney or designee to draft new contract templates.
• Administers procedure requisitions, change orders and sole source justification requested by departments.
• Manages department relationships, responding to long and short-term procurement, sourcing requirements and questions.
• Performs contract administration duties and maintenance of contract documents. Processes requisitions and change orders in a timely manner.
• Receives and reviews requisitions, specifications, scopes of work and translates documents into the appropriate acquisition (RFP, IFB, RFQ process.
• Tabulates and analyzes bids and proposals; determines lowest responsible bidder; and refer to department staff for review and present award of contract.
• Keeps abreast of new product purchasing innovations.
• Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs.

Education and Experience:

Requires a Bachelor's Degree in Public Administration, Business Management, Contract Management, or a related field, and 3-4 years of experience with governmental purchasing or contract management, or an equivalent combination of education and experience necessary to meet the minimum requirement of the position.

Position requires Virginia Contract Officer (VCO) within 24 months of being employed with the City or equivalent certification.

Requirements:

• Valid Virginia or NC driver's license
• Clean DMV Records