Event and Exhibition Manager

Company Overview Pantheon Data (a Kenific Holding company) is a private, small business based in the Washington, DC, area. Founded in 2011, the company initially provided acquisition and supply chain management services to the US Coast Guard and has expanded its offerings to include infrastructure resiliency, contact center operations, information technology, software engineering, program management, strategic communications, engineering, and cybersecurity. The client base now includes commercial entities as well as agencies within the Department of Homeland Security, Department of Defense, and other Federal Civilian Agencies. Position Overview The Events, Protocol, and Exhibition Manager is responsible for strategic planning, coordination, and execution of high‑visibility events, distinguished visitor engagements, and conference/symposium participation for a high‑visibility Navy customer. Operating within the Office of Corporate Communication, the role ensures all engagements—whether internal ceremonies, leadership events, or large‑scale external exhibitions—are executed with precision, professionalism, and adherence to Navy protocol. Responsibilities Lead the conceptualization, planning, coordination, and execution of Command events and meetings, including ceremonies, leadership off‑sites, all‑hands calls, outreach initiatives, and high‑level engagements. Apply protocol expertise, ensuring proper execution of events involving senior leaders and high‑ranking U.S. and foreign dignitaries. Develop detailed itineraries, coordinate sequencing, and ensure adherence to customs and courtesies. Serve as the Command’s lead for conferences, symposiums, and trade shows, overseeing booth design, logistics, staffing, and execution. Design and deliver engaging event and exhibition experiences that combine visual, auditory, and environmental elements to create meaningful and memorable interactions. Manage all logistical aspects including venue coordination, audiovisual requirements, transportation, security access, equipment, and on‑site execution. Allocate personnel, equipment, and budget resources effectively to prevent duplication of effort and ensure cost‑efficient execution. Collaborate with government representatives, leadership offices, communication teams, technical experts, and external partners to ensure alignment and successful delivery of all engagements. Ensure all events and exhibitions reinforce Navy branding, messaging, and identity, integrating multimedia elements such as digital signage, video, and graphics where appropriate. Ensure compliance with security protocols, safety requirements, and regulatory standards. Anticipate risks and develop contingency plans for dynamic or high‑visibility environments. Develop event plans, run‑of‑show documents, and required deliverables. Track execution, maintain records, and report outcomes, metrics, and lessons learned. Evaluate event and exhibition performance through feedback and metrics, applying insights to improve future planning and execution. Required Skills and Experience Bachelor’s degree in Management, Hospitality, or related field with at least six (6) years of related experience. Demonstrated experience managing complex, high‑visibility events and conferences, including those involving senior leadership or distinguished visitors. Strong knowledge of military or government protocol, including distinguished visitor engagement procedures. Experience overseeing conference and exhibition participation, including booth design, vendor coordination, and logistics. Proven ability to manage multiple concurrent projects, with strong organizational, planning, and time‑management skills. Experience in resource allocation and budget awareness. Familiarity with audiovisual systems, multimedia integration, and event support technologies. Excellent communication and interpersonal skills, with the ability to engage effectively with senior leaders, stakeholders, and external partners. Ability to operate in structured, compliance‑driven, and security‑sensitive environments. Strong problem‑solving skills and adaptability to dynamic, high‑pressure situations. Ability to work effectively remotely in cross‑functional teams. Ability to meet deadlines and produce quality work. Proficiency in Microsoft Suite (Outlook, Word, Excel, SharePoint, and PowerPoint). Clearance Requirements U.S. citizenship with the ability to obtain and maintain a DoD Secret clearance. Work Location Washington Navy Yard; onsite five days per week. Compensation The salary range for this position is $80,000 – $110,000, based on experience, geographic location, and contractual requirements. This range is not a guarantee, and salary may fall outside of it. Benefits Overview Pantheon Data offers competitive salaries and benefits, including SmartBenefits through the Washington Metro Area Transportation Authority, tuition assistance for continuing education related to the position, and additional benefits as described at Pantheon Data Important Information All qualified applicants will be considered for employment without regard to disability, status as a protected veteran, or any other status protected by applicable federal, state, local, or international law. This company uses E‑Verify to confirm each employee’s work authorization. #J-18808-Ljbffr Pantheon Data