Accounts Payable Administrative Assistant

Accounts Payable (AP) Administrative Assistant

We are seeking a motivated and detail-oriented Accounts Payable (AP) Administrative Assistant to join our team in Rancho Cucamonga. This direct hire position offers an excellent opportunity for an organized professional to contribute to our finance team while ensuring accurate and timely processing of accounts payable transactions.

Key Responsibilities:

• Process Invoices and Payments: Accurately review, code, and process vendor invoices and employee expense reports. Ensure timely and accurate payment processing in accordance with company policies and procedures.
• Maintain Records: Manage and maintain accounts payable records, including invoice documentation, payment schedules, and vendor contracts. Ensure records are complete, accurate, and up-to-date.
• Vendor Relations: Communicate with vendors to resolve discrepancies, address inquiries, and maintain positive working relationships. Handle routine correspondence and inquiries related to accounts payable.
• Reconcile Accounts: Reconcile accounts payable transactions and statements to ensure accuracy and resolve any discrepancies. Prepare and review account reconciliations and reports.
• Prepare Reports: Generate and assist with financial reports, summaries, and analyses as required. Support month-end and year-end closing processes.
• Assist with Audits: Provide support during internal and external audits by preparing documentation and answering inquiries related to accounts payable processes.
• Administrative Support: Perform general administrative tasks such as filing, data entry, and office organization. Provide support to the finance team as needed.

Qualifications:

• Education: High school diploma or equivalent required. Associate's degree in Accounting, Finance, or a related field is preferred.
• Experience: Minimum of 1 year of experience in accounts payable or a similar administrative role. Experience with accounting software and Microsoft Office Suite is essential.
• Skills: Strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks simultaneously. Proficiency in data entry, invoice processing, and financial record-keeping.
• Communication: Excellent verbal and written communication skills. Ability to interact professionally with vendors, employees, and management.
• Problem-Solving: Strong analytical and problem-solving abilities. Capable of identifying issues and implementing effective solutions.

Pay Details: $23.00 to $26.00 per hour

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply