Administrative Assistant

Job Description

Administrative Assistant

Location: Rochester, NY

Schedule: Onsite, 5 days per week

Contract Duration: September 21, 2026 – January 8, 2027

Position Overview

We are seeking an organized and service-oriented Administrative Assistant to provide day-to-day administrative and office support for a busy Rochester location. This role will help ensure smooth office operations while serving as a primary point of contact for employees, visitors, vendors, and internal teams.

The ideal candidate is dependable, professional, comfortable handling a variety of responsibilities, and able to quickly respond to changing office needs.

Key Responsibilities

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• Provide general administrative and office support, including processing and distributing mail, answering phones, greeting visitors, coordinating printing requests, and assisting with other day-to-day tasks.
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• Serve as a primary point of contact for employees and visitors, helping resolve or coordinate office-related requests.
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• Manage office supplies, equipment, kitchen/pantry items, and other workplace resources.
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• Assist with facility and housekeeping requests and perform light office upkeep and non-janitorial cleaning activities as needed.
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• Provide basic troubleshooting and coordination for conference room and A/V equipment.
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• Support meetings and events, including room setup, vendor coordination, last-minute logistical needs, and day-of execution.
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• Communicate with vendors and provide direction when adjustments are needed during meetings or events.
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• Manage meeting and workspace reservations to maximize office space utilization.
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• Address scheduling or space conflicts and work with employees to identify appropriate solutions.
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• Support additional administrative and office-service needs as assigned.
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Qualifications

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• Previous administrative assistant, office coordinator, receptionist, workplace services, or similar experience preferred.
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• Strong customer service and communication skills.
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• Excellent organizational skills and attention to detail.
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• Ability to prioritize multiple requests and adapt to changing needs.
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• Comfortable interacting with employees, visitors, vendors, and leadership.
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• Basic experience with office technology, conference room equipment, and A/V systems is preferred.
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• Must be comfortable working onsite in Rochester 5 days per week .
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