Portable Programs Coordinator

Portable Programs CoordinatorDerse is a complete face-to-face marketing agency and exhibit builder. We bring a smarter approach to building client sales while managing their trade show, marketing environments and event programs. Our teams are made up of smart and forward-thinking people who bring experiential marketing solutions to life!We believe in committing to a long-term investment in your career with a total rewards package including:Competitive pay and comprehensive benefits packageA bright and energetic culture where your ideas are valued75+ years of financial stabilityDerse employs over 600 people in marketing, program management, creative & skilled production, and corporate support. Locations include Milwaukee, Chicago, Las Vegas, Dallas, Pittsburgh, and various communities in Poland & Germany. Visit our website derse.com to learn more!As a Portable Programs Coordinator, you'll join our Logistics team and manage our clients inventory, enter and track jobs, as well as place transportation orders. You'll also review and reconcile credit card statements for your assigned clients. The Portable Programs Coordinator is onsite in Milwaukee, to best collaborate with their team. This role handles many different facets to best accommodate both Derse, and our clients, in the growing world of trade shows and experiential marketing!Portable Programs Coordinator ResponsibilitiesUnderstand individual client program pricing / work scope per program pricing quoted by estimating. Immediately bring any related job variances to Logistics Manager's attentionCreate and enter Job Number into Accelerate from the Customer Portal or other sources.Update Accelerate database including inventory management.Charge labor promptly to Job Number based off Portable Programs Service Provider Template.Enter events into Portable Program Calendar for divisional viewing.Prepare show service orders when necessary and generate POsPlace transportation orders, generate PO and add PO to transportation interface reference line.Place I&D orders when necessary and generate POManage Damage ClaimsPerform quality control prior to shipping.Reconcile credit card charges in Certify regularly.Review vendor invoices for accuracy and approve or reject. If rejected, follow-up with vendor.Close out Job and submit to Admin for timely billingUse preferred vendor program for Show Services, I&D and TransportationBack up other Logistics personnel as needed and directedRequirementsPortable Programs Coordinator Requirements and QualificationsBachelor's Degree OR Associate degree and one or more year of relevant experience required.Previous trade show or face to face marketing experience preferred.Ability to work with minimal supervision based upon experience or knowledge.Relationship-focused, self-motivated, high sense of urgency and process oriented