SECRETARY (OFFICE AUTOMATION)

Summary Click on "Learn more about this agency" button below for IMPORTANT additional information. The primary purpose of this position is to serve as the secretary to the Chief Scientist (DISL) and Senior Support Staff, independently managing the executive-level office operations. Salary ranges include local market supplements. Responsibilities Provides administrative support, establishes and maintains standardized administrative criteria, processes, and procedures across all subordinate directorates, groups, and squadrons for interactions with the Chief Scientist Office (AFTAC/ST). Collaborates closely with A-Staff and Command Section Staff members to establish, improve, and provide continuity of Chief Scientist Office operations. Provides administrative oversight of incoming/outgoing correspondence and e-mail. Exercises primary control over the various calendars for scheduling appointments and activities within the Center, proactively managing the schedules of the Chief Scientist, Deputy Chief Scientist, and Senior Staff to optimize their time and ensure alignment with organizational priorities. Requirements Conditions of Employment Qualifications This is a GG-08 position in the Defense Civilian Intelligence Personnel System (DCIPS). The GG-08 duties for the "Technician/Administrative Support" work category are at the "Full Performance" work level and are equivalent to those at the GG-08 level. The selectee's salary will be set within the grade equivalent to a GS/GG grade based on the selectee's qualifications in relation to the job. In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. EXPERIENCE REQUIRED: Your resume must reflect the quality level of experience which demonstrates the possession of the knowledge, skills, abilities, and competencies necessary for successful job performance required for this position. Examples of creditable experience include: Extensive knowledge of standardized rules, procedures, or operations requiring considerable training and experience to perform the full range of standard clerical and non-clerical assignments and resolve recurring problems; and the skill, acquired through considerable training and experience, to operate and adjust varied equipment for purposes such as performing numerous standardized tests or operations. Comprehensive knowledge of the CC, IMA to the CC, DISL, CD and Senior Support Staff 's policies and views all significant matters affecting the Center. Ability to perform duties such as assembling information to be used for reports or responses to inquiries. Knowledge of the substantive programs of the Center as related to the Center's clerical and administrative functions. Basic knowledge or protocol requirements and responsibilities. Extensive knowledge of the AFTAC Nuclear Treaty Monitoring mission, and regulations governing classified systems (including SIPRNET & JWICS), in a complex security environment. Must understand and apply guidelines from numerous security classification guides. Note: Creditable experience may include previous military experience, experience gained in the private sector, or experience gained in another government agency. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of the AFTAC Nuclear Treaty Monitoring mission and its applicability to extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the Center, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence. Knowledge of office functions and commitments of the CC, DISL, CD and Senior Support Staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain the DISL, CD and Senior Support Staff ''''s calendar, and to perform other substantive or administrative work of the Center. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. Knowledge of word processing and other automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters. Skill in typing; a qualified typist is required. Ability to communicate effectively, both orally and in writing. Conditions of Employment Continued: Drug Testing: This position has been designated by the Air Force as a Testing Designated Position (TDP) under the Air Force Civilian Drug Demand Reduction Program. Employee must pass initial and periodic short notice drug testing. Illegal drug use by employees in sensitive positions presents a clear threat to the mission of the Air Force, national security, and public safety. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Additional Information Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur. Direct Deposit: All federal employees are required to have direct deposit. Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here. If you have questions regarding this announcement and have hearing or speech difficulties click here. Selectees who physically reside permanently in the U.S., the Commonwealth of Puerto Rico or Northern Mariana Islands, and the Possessions of the U.S., during the entire recruitment process (application, selection, and acceptance of a formal job offer) and selected for employment in the foreign area are eligible to receive certain foreign area benefits such as: Living Quarters Allowance (LQA) or government quarters, Post Allowance, Home Leave, etc. (subject to approval) Selectees who physically reside outside the U.S., the Commonwealth of Puerto Rico or Northern Mariana Islands, and the Possessions of the U.S., during any step of the recruitment process (application, selection, and acceptance of a formal job offer) will have foreign area benefits eligibility be determined on a case by case basis.