Contracts & Billing Administrator - PT & RS / US

Job Description

Job Description

DYWIDAG stands as a global leader in construction and infrastructure technology that works with government 
authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We 
have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every day. 

 
The Contracts Administrator for PT and R&S will function as support to the Sales and Operations teams and will 
carry out the functions listed below: 

Essential Functions

• Review contract and all terms to ensure Project Award Form incorporates proper information for 
  contract set up  
• Book new contracts in ERP system based on hand off from Sales Manager  
• In order to properly book new contracts, cost and or revenue adjustments may be required in the ERP 
  which are derived from the project estimate and or discussion with the estimator  
• Ensure new contract entry captures taxable/non-taxable revenue to match final contract value
• Establish initial Job Progress Report in ERP system with starting project budget  
• Enter contract Change Orders as needed into ERP system  
• Access online platform for entry of new projects and change orders to protect bond and lien rights  
• Ensure all documentation is compliant per contract and company policies, and properly filed in the 
  shared internal file location
• Assist Sales Managers with Bid Bonds
• Assist Sales Managers and or Project Managers with Payment & Performance Bonds
• Assist Project Manager with forms required for project compliance  
• Request Certificates of Insurance through online platform, review for compliance, and submit to clients
• Obtain and submit Certificates of Insurance Renewals  
• Assist Project Managers with cost tracking, billing forecasting and financial reviews of projects as 
  needed  
• Generate contract billings per contract terms and Project Manager direction via SOV’s, including 
  ensuring proper items are taxed when billed, and submitting the payment applications to clients via 
  email or online platforms where required by contract  
• Billing retainage and submitting retainage application  
• Assist Project Managers with submittals related to functions as needed  
• Assist Project Managers with close-out documents related to functions as needed  
• Work with AR Department to execute waivers for payment applications or to obtain payment
• Monitor Certified Payroll jobs for compliance where needed  
• Generate and process Sales Quotes and Sales Orders, including setting price as needed per Sales 
  Manager or Support Manager direction  
• Fully coordinating Sales Orders from PO receipt to order archive including reviewing financials and 
  reporting results  
• Monthly Accrual and Forecasting reporting for assigned Orders  
• Process Credit Memos as required  
• Performs other related duties as assigned

Required Education and Experience

• Associate's degree or 4-5 years related experience and/or training; or equivalent combination of 
  education and experience.
• 2-3 years of construction project coordination and/or contracting experience preferred.  
• Experienced with MS Office - Word, Excel, Access, and Outlook.
• Experience with an ERP system, Navision, Microsoft Business Central, or equivalent  
• Experienced with sales, contracts, and customer service skills.

Competencies

• Ability to learn quickly and perform in a high-pressure and fast-paced environment.
• Ability to quickly learn and utilize ERP and other database systems.
• Candidate must be self-starting, efficient, and organized.
• Ability to respond to common inquiries or project challenges from customers.
• Ability to effectively write correspondence and present information to management, other employees, 
  and customers.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common 
  fractions, and decimals.
• Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, weights, 
  volume, and common conversions.
• Ability to work in multiple currencies and convert currencies.  
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of instructions in written, verbal, and diagram form and deal 
  with several abstract and concrete variables.
• Ability to manage multiple tasks at one time. 

Travel Requirements

•   On rare occasions if a department meeting or training is scheduled, travel may be required.

Physical Demands

• Prolonged periods of sitting, standing, laptop use, etc. 

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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Join our 1,500+ specialists working across 10+ sectors in more than 50 countries!

What else do I need to know?

Safer, stronger, smarter. These values guide everything we do at DYWIDAG. We’ve been supporting infrastructure since 1865, and safety always comes first. Our strength is rooted in our engineering legacy, and smart, digital technologies are our future. We’re looking for passionate teammates with the mindset to succeed in the world of construction whatever role they fill, who can embody these values.

We are committed to promoting equal opportunities in employment, and job applicants will receive equal treatment regardless of gender, marital or civil partner status, pregnancy or maternity, race, color, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. 

If this opportunity sounds like the right fit for you, please apply today.