Payroll & Insurance Analyst I

Payroll & Insurance Analyst I

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome. Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at View email address on click.appcast.io or call View phone number on click.appcast.io for further information and to request or discuss an accommodation. Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Summary Under the supervision of the Payroll and Insurance Supervisor, the Payroll and Insurance Analyst I is responsible for basic accounting and administrative support functions. This position requires timely processing of payroll and insurance forms into multiple systems including but not limited to the TRS system, the CMS Membership system, and the CMS third-party administrator's system. This position is responsible for functions pertaining to mid-month and monthly annuitant payroll. In addition, this position is required to respond to member inquiries, draft written correspondence, seek corrective action to resolve payroll and insurance discrepancies, and update membership records based on various payroll and insurance reports.

Essential Functions Provide basic accounting and administrative support to the Payroll and Insurance Department. Review Participation Election forms for the Teachers' Retirement Insurance Program (TRIP) and the State Employees Group Insurance Program (SEGIP). Input form data into multiple systems including employer payment information. Confirm the data transmitted from the CMS Membership system to the CMS third-party administrator accurately the following business day. Seek corrective action on inaccurate data transmittals. Review payroll forms including but not limited to Direct Deposit (EFT) forms, Federal tax withholding forms, and State tax withholding forms. Input data into the TRS system. Generate letters requesting additional information when incomplete payroll and insurance forms are received. Research and respond to telephone calls, emails, faxes, internal inquires, returned mail, and written correspondence. Counsel annuitants and beneficiaries on payroll and insurance items including, but not limited to insurance benefits, plan options, insurance enrollment, insurance premiums, monthly pension payments, post-retirement increases, tax withholding amounts, address changes, returned mail, EFT, and payroll adjustments. Responsible for reviewing system generated Daily Action Reports and correcting inaccurate data in the TRS system, CMS Membership system, and the CMS third party system. Assist with CMS generated CMS MOBIUS reports as needed. Research dependent deaths and obtain required documentation. Input member and dependent death data into the CMS Membership system and upload dependent death documentation into the CMS third party administrators' system. Prepare stop payment requests on uncashed warrants through the Office of the Illinois Comptroller. Assist with inputting miscellaneous deduction forms and Power of Attorney (POA) information into the TRS system. Assist with requests for duplicate Earnings Statements and 1099R's generated by the Office of the Illinois Comptroller. Assist with direct pay of insurance premium bills for those whose annuity benefit is insufficient to cover the cost of the insurance and for school districts who have agreed to pay the cost of the annuitant's insurance premiums. May be required to send employer pay contracts to school districts. Assist with reconciling payroll discrepancy reports between the Teachers' Retirement System and the Office of the Illinois Comptroller. Assist with COBRA enrollment. Send COBRA enrollment forms upon request. Perform other duties as required or assigned.

Knowledge, Skills, Abilities Ability to analyze and interpret data Demonstrate a high commitment to quality Demonstrate problem solving skills Ability to work in multiple systems simultaneously Possess excellent organizational skills Minimum Requirements Bachelor's degree in accounting, education, communications, or a related degree. Candidates without a degree must possess 2 years of progressive responsibility in a related business or education field. Excellent analytical and organizational skills and the ability to communicate effectively in verbal and written correspondence. Preferred experience with pensions, benefits and or employee relations

Application Instructions Candidates must submit applications through the TRS Careers Website. Please follow all instructions and include all required documents. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV. TRS is an Equal Opportunity Employer. If you require reasonable accommodation in completing this application, interviewing, or completing any pre-employment testing, please direct your inquiries to Human Resources at View phone number on click.appcast.io, or View email address on click.appcast.io. Hiring decisions are not based on or affected by political factors, including political sponsorship, affiliation, or support.