Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join an expanding organization in Birmingham, Alabama. This role is ideal for someone who can navigate payment-related exceptions, maintain accurate vendor records, and work closely with internal teams and external processing partners. The position offers a hybrid schedule with four days onsite and one day remote each week, and it suits someone who is detail oriented and values accuracy, follow-through, and strong coordination across the AP function.

Responsibilities:

• Manage vendor record updates and maintain accurate supplier data to support reliable accounts payable operations.

• Complete new vendor onboarding by validating documentation and confirming key information before activation.

• Review federal tax identification details and related records to help maintain compliance standards.

• Apply knowledge of three-way matching to investigate discrepancies involving purchase orders, receipts, and invoices.

• Assist with payment and disbursement activities to promote timely and accurate processing.

• Monitor file transfer activities and help ensure documents move through the AP process correctly and on schedule.

• Partner with branch locations and offshore support teams to resolve escalated accounts payable issues efficiently.

• Follow established procedures and meet defined deadlines while addressing exceptions and operational challenges.

• Contribute to issue resolution efforts that improve accuracy, compliance, and overall AP workflow performance.

• At least 3 years of hands-on accounts payable experience in a detail-oriented business environment.
• Strong working knowledge of three-way match procedures and invoice review practices.
• Experience supporting vendor setup, vendor maintenance, or supplier compliance activities.
• Background working in a larger or more complex company structure is preferred.
• High attention to detail with the ability to follow established processes and deadlines consistently.
• Proficiency in Microsoft Excel and comfort working with invoice coding and invoice processing tasks.
• Ability to communicate effectively with internal teams and external partners to resolve payment-related issues.