Administrative Assistant 2/Redmond, WA-(Onsite)- 4 months Contract

PLEASE SUBMIT candidates with prior MICROSOFT experience only.

Job Description

Position: Administrative Assistant 2

Location Requirements: 5 days/week, onsite at Redmond, WA office (Building 6), 5 day/week onsite

Daily Schedule & OT estimate: 40 hours a week, standard core business hours, Mon - Fri, NO OT, NO EXPENSE.

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Typical Day in the Role
• Purpose of the Team: The purpose of this team supports a VP level leader within Azure databases.
• Key Projects: This role will provide direct/executive support to a VP level leader through calendar management, travel planning, expensing, strategic business support areas. They will also provide team support for this VPs org, in partnership with another Business Admin (team size is roughly 150). They will conduct consistent communication with team members over email and Teams chat, provide general onsite support, clear out or set up desks, ship equipment to new hires, learn and then teach new hires some internal Microsoft tools/processes. This role will not include any calendar support. There is a very low chance that they will be booking travel for a few people at most. They will assist with event planning, likely one event per month, or more as needed by the team.
• Typical task breakdown and operating rhythm: The role will consist of 40-50% emails - Communicate with team and other admins, coordinate support, procurement, or inventory requests, 20% space management, Remainder - miscellaneous task/request completion or assisting team members - all expected to be in-person, onsite.

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Candidate Requirements

• Years of Experience Required: 3 overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Disqualifiers: Candidates that do not have experience with large teams will not be considered for this role. Candidates should have previously supported at least mid-sized teams will not be eligible for the role.
• Best vs. Average: The ideal resume would contain examples of being flexible and adaptable, with great organization skills as they'll be managing multiple projects/requests at once. Previous experience with internal Microsoft tools and advanced Excel experience is also a plus.
• Performance Indicators: Performance will be assessed based on the candidate's performance will be measure by their response time via email, how well they collaborate, team feedback as well.

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Top 3 Hard Skills Required + Years of Experience

• Minimum 3 years experience with Business acumen.
• Minimum 2 years experience with Experience communicating with executives.
• Minimum 1 years experience with Space Management.

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Hard Skills Assessments

• Expected Dates that Hard Skills Assessments will be scheduled: ASAP.
• Hard Skills Assessment Process: The assessment process will include two rounds, one with the Microsoft sponsor and one with a member of her team.
• Required Candidate Preparation: Candidates should be prepared to talk about their previous experience.

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Comments: This role 100% needs calendar support.

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Top 5 software applications required for this role: Employee Central, MyDevice, Microsoft Office Suite, Teams

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• Performs a variety of complex administrative functions for VP level leader including consistent communications with external business partners and customers.
• Manages schedule(s), supports coordination of travel arrangements and processes business expenses.
• Coordinates meetings and events for leader and their team, department financial management, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office and team support onsite. Serves as the department/group contact in partnership with their peers. Completes special projects as assigned.